Underhill Cemetery Association
Located on Park Street, Underhill, VT 05489

UNDERHILL CEMETERY ASSOCIATION
newsletter 2020

Located on Park Street

PO Box 7                                                                                                              802-858-4009

Underhill, Vermont 05489                                                                                LOTS AVAILABLE

www.underhillcemetery.com                                                                             Get a “lot” while you are young!

 

 

President, Gael Boardman, passed away June 26, 2019 after losing his battle with cancer.  Gael was in the hospital in April of last year and he seemed to be progressing toward recovery and we asked him if he was willing to accept the nomination for President of the Underhill Cemetery Association, a position he had held since 2012.  Gael thought about the question and then said that he would accept.  He was unable to attend our Annual Meeting May 8th 2019, however he was unanimously elected.  Gael has served the Underhill Cemetery as: Auditor (10 years); Vice President (8 years) and as President (8 Years).  Gael, thank you for your dedication. R.I.P.




Newsletters: 
We would like to sincerely thank, Mary and Bob Martelle, owners of First Step Printers for printing and mailing 175 Newsletters.  We also believe that most of those people receiving the Newsletter via mail have computers and could receive the Newsletter via email, which would save us hundreds of dollars.  Please take a moment while you are thinking about it right now, log on to underhillcemetery.com go to CONTACT US and fill in your informationAlso please send email addresses of your children, your brothers and sisters, your father and mother, anyone that we could contact regarding your burial plot in our cemetery should we need to contact someone regarding care or vandalism. 

PLEASE DO IT TODAY.  THANK YOU.

 

Marc Maheux:  Marc has continued to do the mapping, we would like to thank Marc for doing this and encourage him to keep up the good work.  Thank you, Marc.

 

Mowing:  Our mowing contractor, Kyle Thurgate of Thurgate Lawn Care took over in 2019 and Kyle and his crew did a good job, however he has decided not to do it in 2020, Thank You Kyle.  We have hired James Driscoll for the 2020 season and we are looking forward to working with Jim.   

PLEASE DONATE SO THAT WE CAN KEEP THE CEMETERY LOOKING GOOD.  THANK YOU

 

Trash by The Gate:  Please remove your old flowers and Christmas wreaths, and take them home and put them in your trash as we do not maintain trash at our cemetery.  Thank You

 

Monument repair: Monuments are NOT the responsibility of the UCA, if your monument is leaning or down and or needs repair, please have it repaired.  Contact us and we will guide you in the right direction, call or text our Sexton: 802-899-2233

 

WE GRACIOUSLY THANK THE FOLLOWING DONORS FOR 2019

Alexander, Joan                            Anonymous                                        Bartlett, Irving          

Bell, Penny                                     Boardman, Judy                                Briggs, Joan

Burns, Gale                                    Chamberlain, Jean                           Chase, Carol

Clark, Randy & Kitty                   Clark’s Truck Center                      Coffey, Shirley

Crowley Insurance                     Damkot, Mary                                    Damkot, Sharon                     

Doenges, Roger & Lucille           Durbrow, Thomas                            Durbrow, James

Ellsworth, James                         Fletcher, Judith & Richard           Fowler, James & Susan

Freund, Johathan                        Gleason, Roger & Pat                      Gleason, Martha        

Hackney, Bobby & Tammy            Krug, William                                    Kusserow, Suzanne

Langlais, Kathleen & Les           Lavoie, Lois & Mark                          Lindholm, Albert

Maheux, Elaine                             Martelle, Mary & Robert                 Peters, Keith & Mary Ann       
Rosen, Jane                                   Rotunda, Joseph & Kimberly           Russin, Larry & Beatrice

Salter, Marie                                Schillhammer, Alan & Christine   Schillhammer, David

Schriber, Sharon                        Seymour, Ron & Sue                           Stimpson, Judy & Wayne

Tower, Scott & Amelia               Wilde, Roberta                                   Wilson, Thomas

Weir,                                               Wozencraft, Colin                            Wozencraft, Frances

TOTAL DONATIONS RECEIVED: $5,957  THANK YOU…! THIS AMOUNT IS UP 117% FROM 2018, WE WERE FINALLY ABLE TO MAINTAIN OUR CEMETERY WITHOUT THE HELP OF THE INVESTMENT ACCOUNTS.….WE ARE NOT TOWN SUPPORTED.  ALL OF OUR EXPENSES ARE PAID FROM OUR INVESTMENT ACCOUNTS AND DONORS LIKE YOU.  WE CAN NOT THANK YOU ENOUGH, LET’S SEE IF WE CAN DO IT AGAIN IN 2020. DONATIONS MAY BE SENT TO PO BOX 7 UNDERHILL, VT 05489

 

Planned Giving Creating a Legacy

The Underhill Cemetery Association has received generosity from family and friends of people buried here. People have made many types of gifts to support the cemetery and its upkeep.

A gift to the Underhill Cemetery Association can bring important financial benefits to you. Planned gifts can generate lifelong income, convert low-yielding assets into a higher income stream at reduced tax rates, obtain significant income tax deductions, and reduce estate taxes.

There are only three places that your assets will be distributed after your lifetime: your heirs, charitable organizations or the government. Planning now will assure that you control the way your assets are used instead of the Federal government doing that for you by default. Our Trustee can work with you to design the most advantageous ways of giving to meet your goals.

If you would like more information about planned gifts to the UCA please call Randy H. Clark, Trustee at 802-858-4009, or email him at honorarychief@aol.com.  We look forward to helping you accomplish your financial and philanthropic goals.

 

2019 Annual Meeting

Underhill Cemetery Association

The members of the Underhill Cemetery Association met on Wednesday, May 15, 2019 at 7pm at Clark's Truck Center, 6 Orr Road, Jericho, VT.

Members Present: Randy Clark, Ron Seymour, Alan Morse, Craig Walker, Tom Fetters, Marc Maheux, Scott Tower, Lynne Kemp, Mary Martelle (First Step Print Shop), and Judy Boardman.

 

Meeting called to order at 7pm by Craig Walker, to transact the following business:

1. To hear and act on the reports of its officers.

1a. Secretary's Report

Alan Morse moved to forego the reading aloud of the secretary's report (as it was mailed to all), and accept the report as published.  Marc Maheux seconded.  Approved unanimously.

1b. Auditor's Report

The auditors have not met yet with Tom so they will have to make further arrangements for Harlan, Tom and Marc to meet to do their audit.  Lynne Kemp moved to accept the auditor's report in the near future. [This was submitted to Lynne via email 5/24/19.)  Tom Fetters seconded. All unanimously approved the motion.

1c. Treasurer's Report

See Permanent Records for the numbers for the Treasurer's Report.

Tom Fetters presented the Treasurers report.  Last year we were in the negative due to the vault wall being done on net expenses.  This year we spent less than we took in. Total investments are almost identical in last year.  In August we made a transfer from the Money Market to the checking account to cover mowing, etc.  We put back into the money market account almost the identical amount due to lot sales.  Half of lot sales goes to Money Market, half to checking.  Marc asked when our fiscal year was. Per Tom, our Fiscal year starts in May, through 4/30.  Scott Tower asked if we have received solicitation from instagram or facebook... Do we get requests so people can donate because they can request information on your bank account, has that ever happened to us? Randy and Alan have said no.  Alan moved to accept treasurer's report.  Lynne seconded.  Report was unanimously approved and accepted.

1d. Trustee's Report

See Permanent Records for details.

Our total expenses were about normal and on our average.  Marc has continued to do the mapping and kept it up to date. We appreciate Marc's efforts in keeping this important information documented.  The mowing contractor formerly was Chris Toulis of Ground Control Property Maintenance in 2018. His contract ended after 2 years and we have now hired Kyle Thurgate of Thurgate lawncare. He mowed once and contacted the Trustees about possibly not mowing again. The trustees have a meeting with him tomorrow morning at 8:30 am to review things. Alan and Ron have picked up trash by the gate. We don't have a trash container so people won't leave their trash there, we’d like for people to take their trash with them.

We repaired 7 monuments at $400, by 'Woody' a former Burlington firefighter. He used to do this work some while doing his previous job, now he’s doing it full time. We had some overgrown shrubs that Alan has started to take on. It'll be an ongoing project. Alan also continues to keep the brush in check on the back fence line. Randy feels it might be time to paint the fence as it's been 10 years.  Last time we paid $30 labor per section. There are 48 or 50 sections, 8-10 ft. each section. Did not include the paint. It was scraped and brushed last time.  It probably should be done every 5 years...The Trustees will probably be discussing that tomorrow.  Craig Walker mentioned how the corner isn't looking so great.

Randy talked about replacing that section, but since the town talked about putting in a future sidewalk, we were holding off on that. In the future, try to get a maintenance free fence. However the vinyl fence at the North Underhill Cemetery is covered with lichens - so don't go that route.  Scott asked Randy about the 'wet and forget' product. Randy tried it on some of the fire dept. monuments today so he'll wait and see how that works first over this year.  In 2016 we voted to increase lot prices 5% each year.  The price in 2018 was $660.  A lot (now called grave) consists of a deeded parcel of land that can hold one casket burial or two cremation burials.  For 2019 is $690 + $225 for four cornerstones, installed.  Our website is doing well. We’ve had 20,527 visitors to website since originated in 2011.  That site is through go daddy.com. We do a 5 year contract with them.  They're changing their design that's supposed to be easier to download things, he'll find out when he tries to put the newsletter in there.

Our site is: underhillcemetery.com  Alan and Randy attended the VCA meeting last Thursday, and they got a lot out of it. 100 people from all over the state of Vermont were in attendance. They had a lot of interesting topics they covered, including a lawyer talking about liability, etc.

In regards to our newsletter, we sent out a total 317 newsletters, 175 via mail. 142 via email. Which leads us into talking about Mary Martell. Mary was so kind as to address and insert the newsletters herself, free of charge. Randy encouraged her to become a member of the association. Randy is inviting her to become a member and he will pay her membership fee.

Randy noted the he may not be able to keep doing the newsletter and would like to look to Mary to do that for us.  Our income so far has been really good. We have received just over $3k in donations from the newsletter.  31 people have contributed. Those donations were up from last year.  Ron and Alan were invited to add anything further.  It was reported as complete.  Craig moved to approve.  Marc moved.  Lynne seconded.  Trustees Report approved unanimously.

1e. Sexton's Report

See attached.  January 2018 - December 2018 5 graves were sold, to:  John Andrews. Cynthia Muir, Carol and Gary Warren, and Kenneth Warren, There were 7 burials + which were 6 cremations and 1 full burial.  Obituaries are included in the report, along with their photo. The Sexton’s report concluded.  Scott asked if the information goes into 'find a grave' or just website.

Randy noted it goes just in our report here.  Randy suggested we look up 'find a grave' which we can link to in our website, or the site directly itself.  There is tons of information in there from all over the world.  Barb Destromp, she has put in something like 10M or more names.

They take a picture of the gravestone, record who it is and the dates. You can put pictures in there. You can even add pictures if you are owner of that lot. Deb will even put the obituary in the find a grave.  We aren't sure if it's automatically put in ‘find a grave’.  Scott noted its invaluable for searching genealogy if you know the county, you can find it by town.  Randy is a affiliated with it so he can get a request and go look for it in our cemetery. However anyone can add to it.  Craig requested any further questions or input.  Alan moved to accept.  Tom seconded.  Approved unanimously.

2. Old Business

2a. Mowing (previously discussed, see above)

2b. Fence (previously discussed, see above)

2c. Website (previously discussed, see above)

2d. Monuments Repaired

Alan noted They are reviewed every year, but they don't feel that there are any that need to be put back together at this time. There are a few that are tipping or fallen but they don't need to be repaired from being broken.

3. To elect officers for the ensuing year (present and terms are listed below.)

President: Gael Boardman                      Term Expires 2020

Vice President: Craig Walker                Term Expires 2020

Secretary: Lynne Kemp                             Term Expires 2020

Treasurer: Tom Fetters                           Term Expires 2020

Trustee: Randy Clark                               Term Expires 2020

Alan Morse                                                  Term Expires 2021

Scott Tower                                                Term Expires 2022

Auditor: Marc Maheux                              Term Expires 2021

Harlan Blodgett                                        Term Expires 2022

Mary Martell                                              Term Expires 2020

Craig motioned for nominating president.  Alan nominated Gael Boardman for president.

Randy seconded and noted Gael was willing to accept.  Marc cast one ballot for Gael Boardman as president and motion for nomination to be closed.  Alan seconded.  Gael approved to be president.

Marc made a motion to re-elect current officers except for Trustees for Ron Seymour.  Alan seconded the motion.  Craig requested any further nominations or suggestions. They felt Harlan was on board.  Ayes had it, officers remain.  Craig continued to the Trustees election.  Ron declined reelection for continuing to be a Trustee.  Randy said in regards to Ron he has always been wonderful to work with and very knowledgeable in regards to his work with UVM, it'll be difficult without him.  Craig requested nominations for Trustee.  Alan nominated Scott Tower.

Marc seconded.  Craig requested Any other nominations?  Marc cast one ballot for Scott Tower and moved nominations be closed.  Alan seconded.  All accepted and unanimously approved Scott Towers as Trustee.  It was discussed a Scott has a similar background as Ron, in regards to his education at UVM. Scott’s linked to the cemetery as his ancestors donated the land for the cemetery in the 1830s or so. He has been attending our meetings and is on the historical society as well. Marc noted that Scott will have to no longer be an auditor since he is now a Trustee.  Since he was just elected, he’ll have to be replaced as an auditor.  Therefore we currently have an opening for an auditor.  Scott elected to resign the auditor's position. Alan moved to accept the resignation.  Lynne seconded to accept.  Alan nominated Mary Martell to be an auditor.  Seconded by Marc.  Marc noted in replacing Scott at this time, next year she’ll have to be re-elected for the 3-year term Secretary cast one ballot.  Mary accepted the nomination and paid her $5 membership fee to Tom.  Randy requested that he would like to have Judy become a member of the association.  Judy accepted.  Judy is also now officially a member, Randy paid her $5 membership fee to Tom.

4. New Business

Craig requested any input for new business?  Trustees discussed they would meet tomorrow at the cemetery.  Randy noted Gael became Vice President 2004-2012.  President 2012 (replacing Ed Moore) - present.  Ron was presented with a certificate of appreciation.  He served 12 years as Trustee, May 2007 to May 2019. 

5. To transact any other business thought proper.

Lynne noted we may want to put a display at places like at town meeting, simply to make our presence known and give people the idea they make donations.  Scott said the historical society does get donations when they display at Town events like town meeting,  and he thought if we tie in the historical aspect of it it could pique their interest.  Randy noted The current newsletter goes to those with familial ties to the cemetery.  Randy felt however that we didn’t want to give the impression the cemetery was in financial ‘need’. But might be up for making requests more so for a special project.  We have a great current group that have ties to the cemetery.  Mary thought it could be a good idea as it is local people that may have not have thought about getting their plot yet.  Judy mentioned simply for being the informational aspect.  Randy as a side note brought up that The Mountain Gazette had an article, and as a result Randy had

two people tell him they wanted to donate due to the 'program' they wrote about in the Gazette. (Although there isn’t any special program in place).  Randy noted it's in the bylaws that our association would take over for North Underhill cemetery should they for some reason go under...

Craig inquired if there was any further business. Marc motion to adjourn. Alan seconded.

Craig completed.

Meeting adjourned at 8:19 pm.

 

 

Respectfully submitted,

Lynne Kemp, Secretary



WARNING 2020 ANNUAL MEETING

UNDERHILL CEMETERY ASSOCIATION

The members of the Underhill Cemetery Association are hereby warned to meet on Wednesday, June 10, 2020 at 7PM at Clark’s Truck Center, 6 Orr Road, Jericho, VT to transact the following business



To hear and act on the reports of its officers

Secretary’s report

Auditor’s report

Treasurer’s report

Trustee’s report

Sexton’s report



Old Business

Mowing

Fence

Web site



To elect officers for the ensuing year (present officers and terms are listed below)

President:                              Gael Boardman                                   Term Expires 2020

Vice President:                     Craig Walker                                      Term Expires 2020

Secretary:                              Lynne Kemp                                           Term Expires 2020

Treasurer:                             Tom Fetters                                          Term Expires 2020

Trustee:                                  Randy Clark                                         Term Expires 2020

                                                  Alan Morse                                           Term Expires 2021

                                                  Scott Tower                                         Term Expires 2022

Auditor:                                 Mary Martell                                       Term Expires 2020

                                                  Marc Maheux                                        Term Expires 2021

                                                  Harlan Blodgett                                 Term Expires 2022

New Business



To transact any other business thought proper



Respectfully submitted,

Lynne Kemp, Secretary

Contact Information:                             

www.underhillcemetery.com              PO Box 7   Underhill, VT 05489

 

Randy Clark                                                       Alan Morse                                                         scott tower

802 858 4009                                       802 899 3939                                       802 899-2983 




UNDERHILL CEMETERY ASSOCIATION
Located on Park Street
PO Box 7
802-858-4009
underhill
, Vermont 05489   

               LOTS AVAILABLE

Get a “lot” while you are young!

www.underhillcemetery.com  
news Letter 2019

 

Trustee, Ron Seymour, checks to see if he is able to straighten this monument in the Underhill Cemetery during one of the Annual reviews by the Trustees.  Ron’s mom and dad are buried in the Underhill Cemetery and back in 2007 we asked him to join us at our Annual Meeting.  Ron became interested in what we do at the cemetery and ever since then he has been re-elected Trustee due to his knowledge, expertise, wisdom and willingness to help.  Ron retired from the University of Vermont as Grounds Supervisor after 36 years, his expertise on trees, grass and overall maintenance has been extremely helpful as well as his willingness to help no matter what the job may be. Other interests include the Underhill-Rod and Gun Club of which he has been heavily involved for the last 56 years.  Ron thinks that it is time to open up his position to a younger person and is not seeking re-election this year.  Thank you, Ron, we appreciate everything that you have done.

Newsletters:  We would like to sincerely thank, Mary and Bob Martelle, owners of First Step Printers for printing and mailing 175 Newsletters.  We also believe that most of those people receiving the Newsletter via mail have computers and could receive the Newsletter via email, which would save us hundreds of dollars.  Please take a moment while you are thinking about it right now, log on to underhillcemetery.com go to CONTACT US and fill in your informationAlso please send email addresses of your children, your brothers and sisters, your father and mother, anyone that we could contact regarding your burial plot in our cemetery should we need to contact someone regarding care or vandalism. 

PLEASE DO IT TODAY.  THANK YOU.

Marc Maheux:  Marc has continued to do the mapping, we would like to thank Marc for doing this and encourage him to keep up the good work.  Thank you, Marc.  

Mowing:  Our mowing contractor did an excellent job the last two years but has decided to move on!  The good news is we have hired a new man, Kyle Thurgate of Thurgate Lawn Care and Kyle will do our mowing in 2019.  Thank you, Kyle   

PLEASE DONATE SO THAT WE CAN KEEP THE CEMETERY LOOKING GOOD.  THANK YOU

Trash by The Gate:  Please remove your old flowers and Christmas wreaths, and take them home and put them in your trash as we do not maintain trash at our cemetery.  Thank You

 

Monument repair: There was no repair done in 2017 and we went to the cemetery in early 2018 BUT it was too early to check for down monuments!

                  
Monument Repair Continued….after the snow melted, see pictures.

 

ALL of the above Monuments were repaired by the Underhill Cemetery Association because there are no known relatives.  However, monuments are NOT the responsibility of the UCA, if your monument is leaning or down and or needs repair, please have it repaired.  Contact us and we will guide you in the right direction, call or text our Sexton: 802-899-2233 

WE GRACIOUSLY THANK THE FOLLOWING DONORS FOR 2018

Aiuto, Francesco                             Austin, Betsy                                 Bartlett, Arthur & Pamela
Boardman, Gael & Judy                  Burgess, Richard                          Chamberlain, Jean & Peter
Chase, Carol                                     Clark, Randy & Kitty                    Clark’s Truck Center
Crowley Insurance                        Damkot, Mary                                 Durbrow, Billy 
Ellsworth, James                            Fletcher, Judith & Richard       Gamache/Fitzgerald              
Gleason, Roger & *Pat                   Gleason, Martha                           Hackney, Bobby & Tammy      Hayes, Donald       Howard, Elizabeth                 keith,Patricia                          Kelley, Brenda                                 Lascelles, Shirley                         Lavoie, Lois & Mark                Morris, Dudley & Margaret         Morse, Alan                                     Peters, Keith & Mary Ann
       

Rosen, Jane                                       Russin, Larry & Beatrice             Salter, Marie                          Seymour, Ron & Sue                        Stimpson, Judy wilson, thomas                        Worcester, Charles & Janice

*Our apologies to Pat Gleason for incorrectly listing her name in last years Newsletter. Sorry Pat

TOTAL DONATIONS RECEIVED: $2,747  THANK YOU…! THIS AMOUNT IS DOWN NEARLY 20% FROM 2017, WE COULD SURE USE YOUR HELP….WE ARE NOT TOWN SUPPORTED.  ALL OF OUR EXPENSES ARE PAID FROM OUR INVESTMENT ACCOUNTS AND DONATORS LIKE YOU.  DONATIONS MAY BE SENT TO PO BOX 7 UNDERHILL, VT 05489

Planned Giving Creating a Legacy

The Underhill Cemetery Association has received generosity from family and friends of people buried here. People have made many types of gifts to support the cemetery and its upkeep.

A gift to the Underhill Cemetery Association can bring important financial benefits to you. Planned gifts can generate lifelong income, convert low-yielding assets into a higher income stream at reduced tax rates, obtain significant income tax deductions, and reduce estate taxes.

There are only three places that your assets will be distributed after your lifetime: your heirs, charitable organizations or the government. Planning now will assure that you control the way your assets are used instead of the Federal government doing that for you by default. Our Trustee can work with you to design the most advantageous ways of giving to meet your goals.

If you would like more information about planned gifts to the UCA please call Randy H. Clark, Trustee at 802-858-4009, or email him at honorarychief@aol.com.  We look forward to helping you accomplish your financial and philanthropic goals.

2018 ANNUAL MEETING

UNDERHILL CEMETERY ASSOCIATION

The members of the Underhill Cemetery Association met on Wednesday May 16, 2018 at 7pm at Clark's Truck Center, 6 Orr Road, Jericho, VT

Members Present: Gael Boardman, Randy Clark, Lynne Kemp, Alan Morse, Ron Seymour, Craig Walker, Scott Tower, and Tom Fetters.

Meeting called to order at 7:02 pm by Gael Boardman, to transact the following business.

1. To hear and act on the reports of it's officers.

1a. Secretary's Report

Alan moved to forego having the report read aloud and accept the report as published. Craig Walker seconded. Unanimously approved.

1b. Auditor's Report

Scott noted that Mark Maheux had it and as he was not present at the meeting; it was deferred to the final item to be reviewed.

1c. Treasurer's Report

See Permanent Records for the numbers of the Treasurer's Report.  Tom Fetters felt the only item that stood out was the 'net after expense'. We spent just over $3,000 more than we took in and this was due to a large miscellaneous charge of $6,300 which was related to the one time charge of the vault's reconditioning.  As far as the other accounts are concerned he was expecting some updated reports on those.

An employee from the bank was to be here at the meeting but cancelled at 4:30. This was in regards to finding out if we could earn more interest with our current funds. Randy did meet with her previously and she would like to attend or meet in the future.

Gael questioned the area of donations, which was a healthy number, as to if there was any particular group we should recognize. Randy clarified they were all individuals in random amounts. He felt the newsletter is definitely prompting donations.

Randy questioned if when we sell the lots, 50% goes to the permanent fund. Tom Fetters clarified all goes into checking, then is transferred. Tom said in the future he could list separately the lots and corners. Randy moved to accept.  Ron seconded.  All unanimously accepted as stated.

1d. Trustee's Report

See Permanent Records for details.

It was explained that for the Treasurer to create a transaction, Randy writes the order, two trustees approve the order by signature (Ron and Alan); Tom only then pays when an order is written.  Randy went over the larger expenses, and comparison between the years. Usually it fluctuates due to the mowing. This year the large amount was due to Armstrong vault reconstructing and $1,800 removal of trees.  The cornerstones are not an actual cost. 

Mark has continued to do mapping and keeping up to date. 

The owner of 'Quality Touch' decided to change occupations at the end of May last year. Chris Toulis of 'Ground Control' since took over the contract. 

Alan and Ron have removed trash by the gate that people have left. 

Two large pines were cut at end of lot 5 and 6 as it was decided they needed to be removed before they fell on any monuments. DJ's Tree Services removed them the old-fashioned way (using ropes) and all went well. 

Armstrong resurfaced the vault, we went with the lower bid as the higher bids called for a veneer which they didn't feel was necessary. Randy noted we didn't use the vault this past winter. 

Regarding vegetation, we don't allow shrubs and bushes to be planted that just keep on growing unhindered. We try to keep the fence line clear to prevent brush from moving in. We met with the neighbor as he wants to cut some trees behind our line. We advised we preferred not to have any logging trucks in the cemetery.  

Randy noted that a plastic fence will need to be purchased in the future when the fence needs replacing.  

Gael asked about the note about the town putting in a sidewalk.  Randy explained he met with Brian Bigelow from the town about putting in a sidewalk up to Maple Ridge. 

Gael requested any additions, there were none.

Tom moved to accept the Trustee's Report, Craig Seconded. All in favor to accept as submitted. 

1e. Sexton's Report

See Permanent Records for detailed report.

Randy explained we sold 7 graves to five families. 
Ducharme, Hill, LaForce, Lavoie, and McClellan.

There were 11 burials, 8 of which were cremations.

The report also includes the obituaries in the Sexton's Report, along with their photo.

Gael asked for any questions or comments. 

Alan moved to accept.  Scott seconded. All unanimously approved as submitted. 

2. Old Business 

2a. Mowing

Chris Toulis has agreed to mow for the same price as last year.He would work to do his best in the back corner where they are clearing.  

2b. Fence

The fence is a little dilapidated at the corner of River Road, but we are holding off to see if they are doing anything with the sidewalk. It is also pretty wet in that area due to poor drainage. 

Gael suggested we service the fence every 5 years or so. Sandblast and dip the sections to make the iron look better. It's quite an undertaking, especially the scraping.

Gael noted that our cemetery is quite attractive, being well taken care of and it is noted by the community. 

2c. Website

Gael noted the website is impressive. It lists people recently buried.  

Randy directs people to the website for specifics on obtaining a grave.

2d. Vault Maintenance

Scott asked if Armstrong had further instruction for further upkeep on the vault.

Gael brought up the topic about a potential 'leak' in the top of the vault.

Alan explained that topsoil will need to be removed, a water proof membrane placed on the top of the concrete roof and back fill with the removed topsoil from the outside. Right now it is not necessary and is not leaking. 

Gael asked if Deroucher could use his equipment and Randy and Alan noted it would have to be done by hand. 

2e. Investment Account

See Permanent Records for details 

3. To elect officers for the ensuing year (present and terms are listed below.)

Gael noted it should be performed by one of those not up for election.

Randy or Ron are able to proceed with the election of officers.

Tom so moved, Alan seconded. All unanimously agreed. 

Ron inquired if everyone on the list agrees to do another term. Everyone up for election agreed.

Randy made the motion that the secretary cast a ballot for all those whose terms expires in 2018, all those whose terms expire. Ron seconded the motion.

Ron asked for any further discussion.

All unanimously accepted to continue their terms. 

President:            Gael Boardman               Term Expires 2019

Vice President:   Craig Walker                   Term Expires 2019

Secretary:           Lynne Kemp                        Term Expires 2019

Treasurer:          Tom Fetters                       Term Expires 2019

Trustee:                Randy Clark,                    Term Expires 2020                                                           Alan Morse                       Term Expires 2021                                                           Ron Seymour                    Term Expires 2019

Auditor:                Scott Tower                     Term Expires 2020                                                          Marc Maheux                     Term Expires 2021                                                          Harlan Blodgett            Term Expires 2019

4. New Business

Memorial Day Parade

Gael noted the Memorial Day parade will take place at Jericho cemetery this year. 

Monument Repair

There are quite a few fallen monuments. Kuhn Memorial did the work in the past. We didn't do anything to any monuments last year.

Woody (monument guy) said that those that are down can be repaired, he put a couple bases in.

If the family is still around they pay to have a monument reset. Those that are down are in the older section, 3 and 4 that need fixing. 

TD Bank

Randy talked about getting more interest for our money held at TD Bank, an Affinity account. If anyone has a TD Bank account, and because we qualify as a 501c13, the person with the account would have to list The Association as who they would want to be the receiver of a charitable contribution from the bank. We would get $25 for that account. If they were to open a new account, we would get $50. They would also pay 1/2 of 1% to the receiver.  

UCA Newsletter

Randy noted the Association sent 175 newsletters by mail and 200 by email.  Gael brought up that we should just outright ask people to make a minimum donation in the newsletter and it would be easier than to deal with the paper work alone at the bank. 

A 1918 Bequest

Randy had discovered a picture of a letter on ebay for $200 left to the Underhill Cemetery. Randy submitted it to Sheri Morin at the Town Hall, who said Randy needed to speak to the Selectboard. Town records showed that they paid this amount, in 1918, to the Town of Underhill as recorded in the town report and that it was in turn dispersed to the UCA.

Randy noted the old cemetery books are in the town vault.

North Underhill Cemetery

Randy noted that this association would take over the operation of the North Underhill Cemetery if it were, for some reason, to become necessary. 

Genevieve Morgan

Scott Tower talked about how the historical society inquired with Sheri at the town hall to see if we are meeting the obligation for Genevieve Morgan.  Sheri had nothing.  

5. To transact any other business thought proper.

Gael wanted to take note to thank the people who have done the most work for this association for past several years. It's nice to have people taking note in such an association and he thinks we have every reason to be proud of ours and the work we each do. There is a bright future for all of us and part of that is reflected in our cemetery. 

Alan and Randy attended to the Vermont Cemetery Association's Annual Meeting in Montpelier.

VCA would like UCA to join to VT Cemetery Association, which is at $25/year.

Randy recommended we join.

Gael felt we should investigate as they may have some insurance partnership, etc.

They send out information via email to the entire association.

Scott moved to propose that we join the association. Tom seconded. Unanimously approved to join the association. 

Alan motioned to adjourn, Tom seconded.  All unanimously agreed to adjourn at 8:30pm. 

Respectfully submitted,

Lynne Kemp, Secretary

 

WARNING 2019 ANNUAL MEETING

UNDERHILL CEMETERY ASSOCIATION

The members of the Underhill Cemetery Association are hereby warned to meet on Wednesday, May 15, 2019 at 7PM at Clark’s Truck Center, 6 Orr Road, Jericho, VT to transact the following business

To hear and act on the reports of its officers

Secretary’s report

Auditor’s report

Treasurer’s report

Trustee’s report

Sexton’s report

Old Business

Mowing

Fence

Web site

Monuments Repaired

To elect officers for the ensuing year (present officers and terms are listed below)

President:                            Gael Boardman                                 Term Expires 2019

Vice President:                   Craig Walker                                    Term Expires 2019

Secretary:                           Lynne Kemp                                          Term Expires 2019

Treasurer:                           Tom Fetters                                       Term Expires 2019

Trustee:                                Randy Clark           Term Expires 2020                                                   Alan Morse             Term Expires 2021                                                     Ron Seymour          Term Expires 2019

Auditor:                                Scott Tower            Term Expires 2020                                                   Marc Maheux            Term Expires 2021                                                   Harlan Blodgett     Term Expires 2019

New Business

To transact any other business thought proper 

Respectfully submitted,

Lynne Kemp, Secretary

Contact Information:                                    PO Box 7    www.underhillcemetery.com                      Underhill, VT 05489 

Randy Clark                                                                                     Alan Morse                                                           Ron Seymour
802 858 4009                                                                                      802 899 3939                                                            802 899-2524




UNDERHILL CEMETERY ASSOCIATION

Located on Park Street
PO Box 7 858-4009
Underhill, Vermont 05489 


News Letter 2018


 

 

Trustee, Alan Morse (left), receives a Certification of Appreciation as well as a sincere handshake from President, Gael Boardman (right), at last years Annual Meeting. Alan was recognized for Performance Going Above and Beyond The Normal Duties: Cleaning Monuments; Painting Shed; Cutting and Hauling Brush Furnishing Labor Supplies; Paint and Trucking Thank you, Alan

Marc Maheux: Marc has continued to do the mapping, we would like to thank Marc for doing this and encourage him to keep up the good work. Thank you, Marc.

Mowing: Our mowing contractor changed occupations in May of last year. Lucky for us we were able to find a local man that was willing to take over the contract. His name is Chris Tollis and his business name is Ground Control. Chris did an excellent job for us and we really appreciate what he has done for us. He has also agreed to continue in 2018. Thank you, Chris

PLEASE DONATE SO THAT WE CAN KEEP THE CEMETERY LOOKING GOOD. THANK YOU

VAULT: OUR VAULT WAS BUILT IN 1967, 50 YEARS AGO. IT HAS STOOD UP WELL, HOWEVER OVER TIME THE OUTSIDE WAS SHOWING SERIOUS PROBLEMS (SEE BELOW). WE CONTRACTED, ARMSTRONG CONSTRUCTION OF UNDERHILL. IN AUGUST, CRAIG ARMSTRONG AND HIS DAUGHTER, ELIZABETH, WENT TO WORK AND STARTED THE REBUILDING PROCESS. WE ARE VERY PLEASED WITH THE WORKMANSHIP OF THE ARMSTRONGS AND WE THANK THEM FOR A SUPERIOR JOB.

             

                                               Before                                                                              During

  

  Elizabeth and her dad, Craig Armstrong apply Finishing Touches




                                  Completed Project



Trash by The Gate: Please remove your old flowers and Christmas wreaths, and take them home and put them in your trash as we do not maintain trash at our cemetery. Thank You

Monument repair: There was no repair done in 2017 but we do have a few that will need repair in 2018.


 Web Site: Ok, most people have computers and we need your help. Please go to: www.underhillcemetery.com click on “Contact Us”. Please help us, help you, and send us your email address today. Also please send addresses of your children, your brothers and sisters, your father and mother, anyone that we could contact regarding your burial plot in our cemetery. PLEASE DO IT TODAY. THANK YOU.


              WE GRACIOUSLY THANK THE FOLLOWING DONORS FOR 2017

Amblo, Beverly Austin, Betsy Barber, Marsha

Bartlett, Arthur & Pamela 

Bartlett, Irving Boardman, Gael & Judy

BREEN, KATHLEEN                                  BURGESS, RICHARD                               CHAMBERLAIN, JEAN & PETER


CHASE, CAROL CLARK,RANDY & KITTY   CLARK'S TRUCK CENTER


CROWLEY INSURANCE  DAMKOT, MARY  DOENGES, ROGER & LUCILLE


dRINKWINE, EVELYN & TAMMY  FLETCHER, JUDITH & RICHARD  GLEASON, ROGER & PAT 

HACKNEY, BOBBY & TAMMY  HARROCKS, JANE  HOOPER, SUSAN & GREG

KELLEY, BRENDA  KRUG, WILLIAM  MAHEUX, ELAINE

PETERS, KEITH & MARY ANN  POWELL, MARILYN  RUSSIN, LARRY & BEATRICE 

SCHILLHAMMER, ALAN & CHRIS  SEYMOUR, RON & SUE  STIMPSON, JUDY

WETHERBEE, MARILYN  WILSON, THOMAS  WORCESTER, CHARLES & JANICE




 TOTAL DONATIONS RECEIVED: $3,387 THANK YOU…! DONATIONS ARE APPRECIATED, AND MAY BE SENT TO PO BOX 7 UNDERHILL, VT 05489      

                                                               

                                                                  Planned Giving Creating a Legacy

The Underhill Cemetery Association has received generosity from family and friends of people buried here. People have made many types of gifts to support the cemetery and its upkeep.
A gift to the Underhill Cemetery Association can bring important financial benefits to you. Planned gifts can generate lifelong income, convert low-yielding assets into a higher income stream at reduced tax rates, obtain significant income tax deductions, and reduce estate taxes.
There are only three places that your assets will be distributed after your lifetime: your heirs, charitable organizations or the government. Planning now will assure that you control the way your assets are used instead of the Federal government doing that for you by default. Our Trustee can work with you to design the most advantageous ways of giving to meet your goals.
If you would like more information about planned gifts to the UCA please call Randy H. Clark, Trustee at 802-858-4009, or email him at honorarychief@aol.com. We look forward to helping you accomplish your financial and philanthropic goals.


                                                                      2017 ANNUAL MEETING
                              UNDERHILL CEMETERY ASSOCIATION



The members of the Underhill Cemetery Association met on Wednesday, May 17, 2017 at 7PM at Clark’s Truck 

Center, 6 Orr Road, Jericho, VT.

Members Present: Gael Boardman, Randy Clark, Tom Fetters, Lynne Kemp, Mark Maheux, Alan Morse, Ron Seymour, Craig Walker.



                         To elect officers for the ensuing year (present officers and terms are listed below)

                         President: Gael Boardman Term Expires 2017
                         Vice President: Craig Walker Term Expires 2017
                         Secretary: Lynne Kemp Term Expires 2017
                         Treasurer: Tom Fetters Term Expires 2017
                         Trustee: Randy Clark Term Expires 2017
  Alan Morse Term Expires 2018
  Ron Seymour Term Expires 2019
 Auditor: Scott Tower Term Expires 2017
  Marc Maheux Term Expires 2018
  Harlan Blodgett Term Expires 2019



Mark Maheux moved to elect officers to the top item of the agenda. Seconded by Alan Morse.

All approved, none opposed.

The president turned the meeting over to someone who is not up for election. Alan offered to conduct the meeting; and with group’s approval, conducted the annual election of officers.

Alan asked if anyone was opposed to be re-elected. There being none (all were in favor of being re- elected), Alan requested a motion to re-elect all the people who are up for election this year.
Mark seconded. No discussion on that motion. All in favor, unanimous vote.

1a. Secretary’s report
The Secretary’s report had been e-mailed individually, so it was not read aloud. Mark Maheux moved to accept the Secretary's report as printed. Seconded by Ron Seymour. All in favor. None opposed.

1b. Auditor’s report

Auditors met on the 8th of this month (Mark Maheux and Harlan Blodgett).  They reviewed and audited the checking account financial records only.  It was noted they did not have anything to audit on Putnam funds.
Randy Clark moved to accept Auditor’s report. Seconded by Ron Seymour.
All in favor, none opposed.

  c. Treasurer’s report

Tom Fetters clarified the Auditor’s report. A big thanks for all Randy’s work for obtaining donations. UCA netted $1,239.07 in the bank at the end of the year after expenses. The are no outstanding checks to be paid. The large number $955.85 listed as a miscellaneous expense is mainly due to Kuhn Memorial restoration of 8 monuments, related to that. ($750) Tom Fetters had all the statements showing balances. Tom Fetters clarified the money market quarterly interest payment went into the checking account.
Mark questioned the e-trade account, what was the balance at this time last year compared to now?
Randy informed it is approximately $49K Mark thought we've lost money on stock account. Randy showed Mark the graph of the investment, and we are still ahead for the year according to Randy.
Randy does not move the investment around much now as it seems to be doing well. We are still up $1,390 for the year, since Jan 1 2017. Randy explained there are eight different stocks are in the account, not eight different mutual funds. A lot are healthcare stocks, cancer stocks. (Randy read off the different funds.)  EBIO Today is $1.52. Year's range is up to $15. 

Mark Maheux moved to approve treasurer's report.

Lynne Kemp seconded. Gael Boardman expressed appreciation of Randy's investment expertise.
Members unanimously agreed.

  1d. Trustee’s report

Total Orders written for $8053.38
This cost is up from last year, but down from 2011, 2012, which were for $8300+.-Cornerstones are paid for with plot purchase, then given to the Sexton for the stones and installation cost.
- Mark is mastering the mapping very well, which Randy is very appreciative of.
- Our new mowing contractor, QT, (Todd Fournier) has taken a lot of pride in how the cemetery looks and will mow this year for same price as last year.
- Brush: Trustees Alan Morse and Ron Seymour have cleared off the back fence line and hauled away the brush. It would have cost over $2k to hire out. Randy thanked Alan for this as well as for pressure washing older headstones in section 3.
Regarding trash by the gate, if people don't take it home with them. it gets picked up by the trustees.
- Monument repair, Khun Memorials reset 8 monuments for a cost of $750. They did a decent job at a fair price. Trustee Alan Morse also cleaned some monuments in Sections 3 and 4. Thanks Alan!
- The grave price increase has gone well. It is currently $600 for a lot now. The price increased 5% this year, as stated at last year's meeting, and will increase 5% annually going forward.
The storage building was repainted by Alan and it looks great! People now notice the building! A big thanks to Alan Morse for scraping and painting the storage building. It saved the cemetery over $750.
Items still on our agenda:
We need to have winter vault resurfaced and get bids for the work.
- There are another 5 or 6 monuments that have broken since last year that will need fixing.
- Fence was last painted in 2010, we’re letting it go for at least one more year. We recommend any future fencing be maintenance-free.
- Our website, established in 2011, continues to grow. We are considering putting burial information and geneology info on the site. We are now set up for another 5 years on the website at the business rate, with unlimited pages. $747 appx for 5 years. ~ $10/mo. which includes registering the domain name.
- Trees: There are two large pines in the back of section 5 & 6 that were not in the best of condition (dead and rotting). They're tall enough that they will need to be taken down professionally.
Mark moved to accept Trustee’s Report. Seconded by Craig Walker. Opened for discussion. Gael Boardman, all accepted. None opposed.

  1e. Sexton’s report

Randy Clark reported that 8 graves were sold:
2 to Abrahamsen. 3 to Martelles. 1 to Morrills. 1 to Munson/Neale.
In regards to burials: there were two full burials, three cremations.
Don Balch; David Damkot; and Wesley Metcalf cremations
Emily Durbrow; and Ed Moore full burials
Mark moved to accept. Alan seconded. All unanimously accepted. Carried.


2. Old Business


2a. Mowing
Randy explained we hired our previous mower again (QT), and he's doing a good job.
2b. Fence
See Trustee’s report, 1d.
2c. Website
See Trustee’s report, 1d.
2d. Vault Maintenance, see attached
Alan distributed a handout for vault work pricing.
They met with Craig Armstrong last week and he gave pricing today. He gave 3 options for potential work.
Option A: remove deteriorated stucco on wingwalls and their back edge that are exposed above grade, and reface all the walls and back and repair any stucco on the front face.
Option B: is the A option, along with refacing the wing walls with a thin stone veneer (3/4" thick) on the front face of the walls. The center wall would be stucco.
Alan showed everyone the different books for finishing options and pricing options for these finishes.
Option C: install thin stone on the front face of all three walls and new stucco on the back and top face of the three walls.
The options have not been discussed amongst the trustees yet. Since it is warned in the meeting, all can weigh in with their opinions rather than be decided upon by the trustees. Before proceeding, Gael Boardman wanted to know about structural integrity of the vault and whether that needs to be addressed first. Alan explained that Armstrong did not see anything structurally wrong.
The veneer would not be attached to the concrete walls. You put masonry up first, then the finish is epoxied to that. Gael then brought up the practical use of the vault and the possible return for the cemetery. Alan said there has only been one time in recent years that funeral homes have opted to store in the vault, which was its original purpose. Alan feels someday it may just become storage.
Gael questioned whether it will be useful to continue using for possible bodies in the future. Alan feels that this is taken care of by funeral homes anyway. Ron suggested with cremations being more popular, the vault is not needed so much. Randy shared that funeral directors were pleased with being able to use it in the past, but haven't needed to use it since. The other thing is it’s inaccessibility. Especially when snow is frozen in front of it. Alan said that another step will be necessary in the future, since the roof is sod, and there is no membrane on the roof. So someday that roof will need to be taken off, sealed and filled back in. Alan feels that the wing walls are more important than fixing the roof at this time. You can currently see where the repair is falling away.
Gael questioned if there is any kind of warranty by the Armstrong Construction. Alan said Armstrong’s work would be quite lasting. Alan solicited feedback from the association as to how they choose to proceed for making any potential changes.
Tom Fetters questioned what would happen with it if it were to be decommissioned. It was noted it could become 2 future sites…
Gael brought up for discussion, should we eliminate it? Generate sale of new lots? Make it look presentable for potential future usage?
Mark said if you do nothing it will continue to get worse. So one way or the other action needs to be taken.
Alan expressed that the condition of the vault is something that he feels reflects how people feel about the cemetery, and would treat it with respect.
Gael suggested that perhaps we let the trustees do further research to make an educated choice.
Mark questioned how long it's been an ongoing issue?
Alan reviewed that last year, Brisson was the only one that had given a price for potential work, although it had been brought up in the past. Mark expressed that skimping is not the best way to go as long term is better. Gael expressed it may not need the 'finish' but it needs to be sound.
Tom Fetters agreed to let Trustees continue their work in research.
Motion by Mark Maheux, to have the Trustees review and proceed. Seconded by Craig Walker.
Gael questioned a time frame. Tom Fetters and Mark Maheux said no, especially regarding that we don't have funding for it. All agreed, none opposed. Motion moved as stated.

2E. INVESTMENT ACCOUNT

See discussions in Treasurer’s Report.


3. Nominations – see first order of business.

  4. New Business

Randy Clark discussed UCA insurance with new agency. UCA’s insurance used to be with the Keith Agency, but they’ve been bought out by the Crowley Agency. We have a $400 premium with the Crowley agency, for a million dollar liability policy. Gael McKenna is the owner of Crowley agency. Randy is impressed with her and her customer service and felt very good about using her.
Gael Boardman asked if there was any other new business.
Alan Morse asked if the cemetery has to follow the green burial rules or if we can follow our own policy.
Randy Clark said we can make our own rules. Alan questioned if someone (a citizen) isn't happy with the answer, what are the ramifications? Gael brought up that the watershed, slope and position, aquifers nearby, as to how green burials could impact them. Alan asked if we should take a position on this as a cemetery association? Randy feels given that how a body decays, we do not want to have green burials so that plots won't need to get filled. Someone can step on a grave and it can cause it to fall in. Randy went into descriptions about what the bill is in request. Mark wants more information to look into it further about what is required by law. Mark requested info on our bylaws for our individual cemetery.
Alan Morse made a motion that Underhill Cemetery on Park St does not allow green burials
Randy Clark seconded. Motion by Gael Boardman. All in favor, none opposed.
5. To transact any other business thought proper.
President Gael Boardman asked if there was any other business to transact.
Alan Morse was presented with a certificate of appreciation.
Randy noted that the Underhill Historical Association requested information on the Bridges Family. Someone found through ancestry.com A woman named Joy was looking for Sophia's parents.
Mark Maheux motioned to adjourn.  Tom Fetters seconded.  All members were in agreement, and adjourned.

Respectfully submitted,

Lynne Kemp, Secretary

WARNING 2018 ANNUAL MEETING
UNDERHILL CEMETERY ASSOCIATION

The members of the Underhill Cemetery Association are hereby warned to meet on Wednesday, May 16, 2018 at 7PM at Clark’s Truck Center, 6 Orr Road, Jericho, VT to transact the following business

1. To hear and act on the reports of its officers
a. Secretary’s report
b. Auditor’s report
c. Treasurer’s report
d. Trustee’s report
e. Sexton’s report
2. Old Business
a. Mowing
b. Fence
c. Web site
d. Vault Maintenance
e. Investment Account
3. To elect officers for the ensuing year (present officers and terms are listed below)
President: Gael Boardman Term Expires 2018
Vice President: Craig Walker Term Expires 2018
SECRETARY: LYNNE KEMP TERM EXPIRES 2018

TREASURER: TOM FETTERS TERM EXPIRES 2018

TRUSTEE: RANDY CLARK TERM EXPIRES 2020
ALAN MORSE TERM EXPIRES 2018
RON SEYMOUR TERM EXPIRES 2019
AUDITOR: SCOTT TOWER TERM EXPIRES 2020
MARC MAHEUX TERM EXPIRES 2018
HARLAN BLODGETT TERM EXPIRES 2019
4. NEW BUSINESS
5. TO TRANSACT ANY OTHER BUSINESS THOUGHT PROPER

RESPECTFULLY SUBMITTED,

LYNNE KEMP, SECRETARY

CONTACT INFORMATION: PO BOX 7, UNDERHILL, VT 05489


WWW.UNDERHILLCEMETERY.COM 


RANDY CLARK ALAN MORSE RON SEYMOUR
802 858 4009 802 899 3939 802 899-2524






UNDERHILL CEMETERY ASSOCIATION



                                                                                     Located on Park Street

PO Box 7

Underhill, Vermont 05489

Phone 802-899-2233

 Fax 802-899-4648

News Letter 2017



 

 

This is why we do what we do:  Some of you are aware, however most are not.  In 1916, the 'Underhill Cemetery Association' was organized by a group of civic-minded citizens with its own duly filed constitution.  This organization of private citizens undertook to oversee the care and management of the cemetery and still does.  It has yearly meetings to elect officers, handle finances and make decisions.  Why the cemetery changed oversight and became a non-denominal institution is not clear.  It is presently the largest cemetery in Underhill.  The above was researched and presented by Betty Moore, Underhill Historian, June 12, 2003.

You see that the Underhill Cemetery is not church or town supportedIt is supported by people just like you and me, the people that have loved ones here.  In 1974 my dad died and was buried in the Underhill Cemetery, while visiting his grave, I had noticed that the mowing was not done on a regular basis.  The grass was allowed to grow about 8 inches tall, then it was mowed and raked.  I attended the Annual Meeting in 1975 and advised the group that I was not happy the way it was mowed and that it did not look good.  I was advised by the Trustees that from now on: “You are in charge of the mowing!” That was over forty years ago, I have enjoyed mowing and or hiring someone to mow and we have had many good people over the years that have taken a lot of pride in how it looks. 

To summarize:  We do this because of YOU, yes YOU, for the DONATIONS you continue to send and for the notes of APPRECIATION, like the one above.  THANK YOU, THANK YOU VERY MUCH.

Marc Maheux:  Marc has continued to do the mapping and seems to be mastering it quite well, we would like to thank Marc for doing this and encourage him to keep up the good work.  Thank you, Marc.

Mowing:  Our new mowing contractor is Todd Fournier of Quality Touch Landscaping and he has taken a lot of pride in how the cemetery looks.  He has agreed to mow for the summer of 2017.  Thank you, Todd 

PLEASE DONATE SO THAT WE CAN KEEP THE CEMETERY LOOKING GOOD.  THANK YOU

Brush:  Trustee, Alan Morse volunteered many hours with assistance from Trustee, Ron Seymour clearing brush on the back fence line and hauling it away.  A HUGE THANK YOU for not only doing the work but for the many hours they volunteered.  If we had hired this work it would have cost over $2,000.  Alan also pressured washed some of the older monuments in section 3, again THANK YOU for all you do for the Underhill Cemetery.

   

Before                                                                                              After

Trash by The Gate:  Please remove your old flowers and Christmas wreaths, and take them home and put them in your trash as we do not maintain trash at our cemetery.  Thank You

Monument repair:   We had Kuhn Memorials reset eight monuments like the ones below that dated back to the mid 1800s at a cost of $750, see the before and after shots.

                                  

              Before                                                                                                                                  After

     

                   before                                                                                                                   beyond repair, so it was reset

                                                                                                                       

                    

                    Before                                                                                            After

Grave Prices:  The members at the last Annual Meeting voted to increase “Lot” prices.  A “Lot” now called “Grave” consists of a deeded parcel of land that can hold: one casket burial or two cremation burials.  The price is $600 and will increase 5% annually moving forward.

Web Site:  Ok, most people have computers and we need your help.  Please go to:  www.underhillcemetery.com click on “Contact Us”.  So, please help us, help you, and send us your email address today.  Also please send addresses of your children, your brothers and sisters, your father and mother, anyone that we could contact regarding your burial plot in our cemetery.  PLEASE DO IT TODAY.  THANK YOU.

WE GRACIOUSLY THANK THE FOLLOWING DONORS FOR 2016

Austin, Betsy                               Bartlett, Arthur & Pamela                   Bartlett, Irving

Bistram, Marion                         Breen, Kathleen                                        Chamberlain, Jean & Peter

Chase, Carol                              Clark, Katherine                                       Coffey, Shirley

Craig, Nancy                               Doenges, Roger & Lucille                      Duffek, Jacquelin

Fletcher, Judith & Richard  Gleason, Roger & Pat                               Hackney, Bobby & Tammy

Harrocks, Jane                        Hobart, Kyle & Sarah                                Kemp, Lynne

Langlais, Kathleen & Les      Lampson, David                                            Lavoie, Lois & Mark               

Nolan, Sylvia                              Peters, Keith & Mary Ann                       Powell, Marilyn

Rosen, Jane                                 Russin, Larry & Beatrice                        Schillhammer, Alan & Chris

Seymour, Ron & Sue                 Stimpson, Judy                                            Tower, Scott               

Wilson, Thomas                         Worcester, Charles & Janice              Wozencraft, Fran       

TOTAL DONATIONS RECEIVED: $3,211  THANK YOU…!

DONATIONS ARE APPRECIATED, AND MAY BE SENT TO PO BOX 7 UNDERHILL, VT 05489

Planned Giving Creating a Legacy

The Underhill Cemetery Association has received generosity from family and friends of people buried here. People have made many types of gifts to support the cemetery and its upkeep.

A gift to the Underhill Cemetery Association can bring important financial benefits to you. Planned gifts can generate lifelong income, convert low-yielding assets into a higher income stream at reduced tax rates, obtain significant income tax deductions, and reduce estate taxes.

There are only three places that your assets will be distributed after your lifetime: your heirs, charitable organizations or the government. Planning now will assure that you control the way your assets are used instead of the Federal government doing that for you by default. Our Trustee can work with you to design the most advantageous ways of giving to meet your goals.

If you would like more information about planned gifts to the UCA please call Randy H. Clark, Trustee at 802-858-4009, or email him at honorarychief@aol.com.  We look forward to helping you accomplish your financial and philanthropic goals.

Storage Building:

Have you ever noticed our storage building, perhaps not as it is located at the back of section three and was green so it blended in, however it had been many years since it had been repainted and Trustee, Alan Morse took it upon himself to scrape and paint.  He did an excellent job and he even furnished the paint! By Alan doing this he saved the cemetery over $750.  Thank you Alan.

                        

 BEFORE                                                                                  DURING

     

                                                                                AFTER

Minutes of the Underhill Cemetery Association

2016 Annual Meeting

The Underhill Cemetery Association held their annual meeting on Wednesday May 11, 2016 at
Clarks Truck Center. The meeting was called to order at 7:10 p.m. by President Gael Boardman.

Members Present: Gael Boardman, Ron Seymour, Alan Morse, Lynne Kemp, Randy Clark, Harlan Blodgett, Tom Fetters, Craig Walker, Scott Tower, and Doug Richmond.

Alan Morse spoke first to request suspension of Roberts Rules of Order at the beginning of the meeting. Part 1 article 4 incidental motions, paragraph 22: suspension of the rules. When a assembly wishes to suspend the rules that interfere with the proposed action. Action must be specified and nothing else can be done under the suspension.

The regular secretary has opted not to run again this year and Alan would like to move the order of business to the election of the Secretary, and then made a formal motion. Harlan seconded the motion. Alan Morse then explained Lynne Kemp's personal history of growing up in Underhill and interest in working with UCA.

Gael Boardman then duly suspended the rules, all in favor, to only include the election of the secretary, unanimously approved.

Therefore moved to the top of the agenda - Item #3: The Election of Officers, with the
proposed nomination.

Alan Morse nominated Lynne Kemp for Secretary, Harlan seconded.

Lynne then explained her history as to why she would like the position.

Gael Boardman asked for further discussion or any other nominations. Upon no other nominations, Gael requested signification of election for secretary for one year. Unanimously approved.

Reports of the Officers

The secretary's report had been mailed individually. Doug Richmond did not have a copy but asked if it needed to be read aloud? Alan Morse moved to forego the reading and accept, seconded by Randy Clark. Requested discussion, none needed. Unanimously accepted.

Item 1b. Auditors report

Harlan stated they went over books thoroughly and found them to be in order except a $230 difference in donations, that came out higher.

Total of donation $4,140.00 per Scott Tower compared to the Auditors total of $3,910.00.  Entries were $4,140.

Harlan stated all the checks were accounted for. They went through all of the deposit slips and felt they were very thorough and did not find the discrepancy. 

Motion to accept by Alan, seconded by Randy. Motion carried and accepted with the caveat in their report.

Item 1c. The Treasurer's report

Tom Fetters, report as amended was discussed.  Motion to accept, seconded. So voted.

He noted he thinks they should spend more time to find the discrepancy.   It may be addition in the column of figures.

The donations were at $3,910.00 addition totals $4,140.00.

Lot sales $2000. Interest income $510.60 from Eaton Vance. Interest from $675.61 from Putnam money market. Money Market interest at $47.73.

Total $7,143.99 income for the year.

It is $230 more than that with overage.

Expense:

Mowing: $8960.

Flowers: $180.09.

Water bill: $46.25.

One time IRS payment: $400.

Website: $71.70.

Insurance: $250.

Two bank service charges for $2 each, total of $4.

We spent $2,768.06 more than we took in. Which necessitated closing of one of the four money market accounts to cover this expense.

We now have 3 money market funds.

Total assets in checking account: $1,468.87

Benedict 24 mo. CD: $2,831.34

8 mo CD: The permanent CD $29,471.57

Clark 8 mo. CD: Total: $10,000

Total assets $43,771.78

No outstanding bills that have not been paid.

As amended, the treasurer's report submitted. This does not account for investments that Randy has made, that would be reported by Randy.

Harlan motioned to accept, seconded by Alan.

Discussion by Randy. Requested number of purchase orders present.

Tom said 10 POs for 2015. 2016 is also in the calculations, of which there is 1.

Randy noted that that would be the increase in mowing.

Randy had $5460 for mowing last year, and thinking this PO for 2016 should not be included in this report.

It was calculated to May 1. Randy explained that we now have a new mower person and he is charging per season rather than per mowing.

The season price requires 5 monthly payments.

The first bill was 4/19. The first payment was up front, which Randy questioned, however he insisted and Randy didn't push too hard since it was lower than

what they'd been paying.

Randy gave him a check and then he texted Randy that the payment wasn't due for 30 days. But the check had already been written therefore it could be added to this year's mowing.

What would the mowing be if we move it in to this year.

Tom noted $7860 once adjusted for mowing.

Randy showed orders of $5460

Tom went through the orders and Randy noted Randy did not have one for 7/15 for $1070 and took note.

$390 of that was for mowing, $680 was for tree work. (So it's not directly related to mowing.)

Randy would like to sit down with Tom and the auditors to make sure they are all on the same page rather than hold up meeting.

Randy amended not to accept report until it's been thoroughly reviewed and they've reconciled the allocation of expenses.

Amendment seconded by Ron Seymour.

All accepted on amendment.

All in favor of amendment.

Motion: motion in favor of all as amended.

Item 1d. The Trustees report given by Randy.

See Trustees Report attached (Ed Moore)

Mark Maheux will take over the cemetery mapping in place of Ed Moore. He is also working on new updates as technology develops.

Items of note in the Report: Mowing, Brush, Trash, Monument Repair, GMCR investment, tax exempt status.

All donations are now taken as a deduction on a tax return. Cemeteries are 501C9.

There has to be a report made out annually, asking if your business is the same name and if your income was less than $50K.

Doug Richmond and Randy discussed the brush over the fence along the property line where he is the cemetery's neighbor and Doug is willing to help with brush.

-The exterior of the winter vault needs refacing and broken or leaning headstones need repair in section 3 and 4.

-The storage shed at back of property needs cleaning out, paint, and windows.

-Website has had 14,500 hits. www.underhillcemetery.com   #1 search result on google.

Motioned to accept by Harlan, seconded by Craig Walker.

Gael Boardman opened for discussion. Trustees report accepted unanimously.

Item 1e. Sextons report.

Reference attached.

Discussion of who was buried in 2015, cremation or full burial, and included, are their obituaries.

Sexton's report motioned to accept by Alan Morse, seconded by Ron Seymour.

Unanimously accepted.

2. Old Business.

2a. Mowing

Randy had solicited bids, and received two bidders.

We mow cemetery every week, trim every other.

Previous mower would mow and trim half, then mow and trim other half.

We do not mow every week in summer if it's been too dry.

The mower bidders were Todd Fournier of Jericho (QTLS) and Poor Boys' mowing of St. Albans.

One bid $5500, the other $6500. The trustees met and went with $5500 bid.

QTLS (Quality Touch Landscaping Services ) then matched the lower bid (since it was considered public) and the Trustees accepted it. He also mows the fire stations and the North Underhill Cemetery.

The trustees accepted the QTLS bid as he could keep his eye on it better being a local business.

This past year was the lowest that the mowing cost has been. Normally it's in the$6000-$7000 range. So far he has done a good job. Randy got back to Poor Boys' and since they were the same price, they were okay with it.

2b.Fence

Alan M stated he and Ron S. found the markers marking the fence line, and could visibly see the Brad Holden survey line. Ron and Alan installed stakes across the upper back line of the cemetery. Doug Richmond stated they were happy to have it done. The Richmond and Roberge family had paid for the surveying.

Ron and Randy did not feel more fencing was necessary.

The fence on the River Road side does show rust but the Trustees don't feel its necessary to spend the money to fix it at this time.

2c. Website.

Randy stated the website is doing well with 14M hits.

Randy likes the fact that people can reference the website for specifics regarding plots.

We may want to consider adding genealogy. They had discussed with Ed about putting burial information on our site for people to reference in their research. Randy feels it could easily be put in there and we should discuss.

Randy C. requested a motion and Gael granted, that if Mark is able to and wants to do this entry information into the website, that we would provide the names, date of birth and death on the website. Doug Richmond also suggested lot location by section.

We also may have to put section signs up again.

www.findagrave.com was suggested by Scott T. that lists any cemetery in the country.

But it does not include specific detailed information to find location. It gives detailed information on people, it's very easy to find ancestors. It includes names, birth and death, but not location in cemetery.

Randy noted that if you go to our website, at bottom of the first page, if you're looking for a loved one, it goes to findagrave.com.

Barb Destromp inputs our information.  It includes a photo of the headstone and the  obituary on findagrave.com.
Location is not there though.

Gael questioned if it was a duplication for Mark to do this work.

Randy noted that Mark's work is more of the electronic mapping.  Mark already has a program from Ed with the mapping.

Randy made a motion to allow cemetery information to be put on internet - date of birth and death.

Seconded by Harlan.

Unanimously accepted.

2d. Vault Maintenance.

Alan handed out the paperwork for the estimate/bid from VT Custom Concrete of Milton, Robert Brisson.

(1) The issue with the cemetery vault entrance - over time there has been a build up of sand, which leaves a berm of gravel and sand that traps the water and makes it continually wet in front of the vault.

Alan asked Nate of Underhill Highway Dept. to correct the problem, which the town did, so that the water coming off Jones Hill would run past, and not collect in front of the vault.

(2) Repairing the vault's exterior requires a lot of hand work. The concrete from the previous repair is breaking away and today there are now improved types of material to be used to make a longer lasting repair than what was able to be done in past.

However what was done in the past needs to be removed first in order to make the fix.

The proposal has some exclusions that will needed to be taken care of by Trustees.
Providing, water, port-0-let, etc.

$9150 was the estimate from Vt. Custom Concrete.

They have done work for Alan when he was the Jericho Road Commissioner.  Cilly Hill bridge deck, grouting bridge foundations that had started out as stone walls and a concrete dam. All of their work was excellent.  He highly recommends them for the work.

Alan didn't know if it needed to be voted on or just a trustee decision so he did not make a motion.

Gael felt in as much as it was a warned item some action should be taken.

Mr. Richmond was curious since there is only one bid. Did it include replacing door?

Alan said it was not a bid, only a proposal to ascertain the possible cost and the door was not included.

Alan moved to accept proposal from VT Custom Concrete. Tom seconded.

Opened to discussion. Gael noted it's quite a bit of money but the issue has been kicking around for awhile.

a. does it produce any revenue for us when we use the vault?

b. could it produce revenue for us if we're not currently collecting any.

c. is our own use of the vault significant enough to spend that kind of investment in it at this point in time.

d. should we just kick it down the road another year.

Three Undertakers in the past were happy to have the vault usage because their own were full.

Ron thinks it was $100 per casket for the use of the vault.

A year ago it was used, but not for 2015.

If we were going to spend that much money on the vault we should promote it more and try to get more income from it. Could we direct the funeral home to use it?

Gael questioned capacity, Randy seemed to think probably 8 and it could be stacked.

Gael questioned ratio of full burial vs. cremation is such that there would be significant amount of full burials. Randy noted just as of late cremations are prevalent.

Gael questioned if we've considered a capital drive to fix the vault?

Tom felt it doesn't have potential to generate revenue. Which is why Gael suggested the capital campaign.

Craig Walker questioned when it was last fixed. Gael felt in '66 when the header was put on.

The Wells boys were asked twice to quote. VT Custom Concrete just quoted, he was satisfied he didn't have to meet a number as Alan was just looking for their price with no number in mind.

Alan noted he had no allegiance and it could be whoever’s quote was less and did quality work. Alan felt the work needed to be a complete job on the outside of the vault for now.

He also noted the issue on the inside that it will have is that there is no membrane on the top of the ceiling.  It should be sealed in order to retain the current integrity of the vault within.

Scott suggested there should be another RFP put out.

The face of the vault is falling away, the interior is fine and will be for quite some time.

Randy questioned if its going to deteriorate further or if it's just going to look worse .

Alan clarified the previous fix is coming away from the original vault.

Harlan stated it should be fixed but questioned where would the funds come from since we had closed out an account to pay the bills?

Gael suggested we could solicit people whom have loved ones there and via website?

Randy reminisced on a previous scenario where when he was younger he felt they needed more land and the two elder trustees didn't feel the same.  They had wanted to buy land from Tippy Jacobs and wanted to know when he would sell. Until he found out Bobo Bolio bought all the land. Now the circumstances were different because it was $18K for the acre. They did a fundraiser. Fred Trask matched dollar for dollar up to half of the funds. They raised the funds and were able to buy more land. The point being you think you can't do it but people will give, if you have a project in mind.

Gael regarded his boy scout days where people would raise money for capital but not for operating money. Gael questioned if they were to do it where would we get the funds from? Would we take 10M from current sources?

Doug Richmond suggested bonds and Randy noted that most cemeteries are town supported, unlike ours, which is not.

Investing has paid off in the past but now CDs etc. don't make as much. Randy would want the money on hand before spending it. Randy doesn't want to spend the money we have on the face of the vault, he would rather use it for mowing and keeping the cemetery looking good.

Gael said we're committed to doing it if we do a capital campaign. If we do it within a reasonable amount of time we need to do it so people see the result.

Randy doesn't think we have the money to invest in something like that if we were to raise half and bond half as suggested by Doug Richmond.

 

Alan asked Scott if there was any money from grants, etc. we could apply for? Given Scott's experience with historical properties.  Scott didn't know specifically for cemeteries. He hadn't seen one for historic preservation for cemeteries.

Gael said there is lot of decision making left, given the recommendations and quality of work, how would we like to proceed? There is a motion to accept. There is not a stipulation on the quote that it had to be accepted within a certain amount of time, however the price probably wouldn't be held at the same forever. Only that 50% of price up front required.

Alan withdrew the Motion, Tom seconded.

Scott proposed to put it to a vote.

Ron doesn't want to spend the money if we don't have to.

Gael noted the historical society raised $10K and they are going to go back to do more.

Gael feels we have a good pitch for it and it could be a possibility. It's just not at the top of people's minds, and the vault in particular is not particularly noticeable.

Alan states it is an eyesore, but only if you are looking for it.  Tom noted he hasn't seen it.  Scott noted that it needs to be thought on more. Randy noted he personally doesn't have time to put into a capital drive. Email isn't a big deal it's the letters that are time consuming.  We send 120 notices by email and 170 by mail.

Gael suggested having 9 funeral homes give money to fund it instead. Randy very much liked that idea.

Harlan suggested it should be thought about over the summer and do something next summer if that would that be reasonable. Alan feels the price is as high as it is, because it is a lot of hand work, given the size of the face of the vault.

Harlan made a motion to pursue funding later in the summer. Send a letter to funeral homes, to request funding to repair the vault next spring.

Seconded by Scott.

Gael opened discussion to help have someone be in charge of asking for assistance in heading up the campaign.

Randy added an amendment that we get another price prior to that time.

Seconded by Scott.

Amendment approved.

Ready for the vote suggested by Randy.

Motion approved unanimously.

2e. GMCR investment.

Gael asked Randy to clarify how well we had done in the past with GMCR.

UCAs initial investment was $67K, at one point it had reached $87K.

Three funds were used to buy this stock initially:

-Genevieve Morgan. $35K?

-$20K of our own funds.

-Robinson fund $12-$1500

It went up to $135 a share.

Since the cemetery didn't have its own tax exempt status, Randy did it under his own name as a separate account and would buy and sell himself.

However when he went to do his taxes, he discovered if you own it, and it takes a loss and you sell it, then you buy it back when it starts going back up...on your taxes you can't take the loss - You have to wait 30 days before you buy it back. He didn't know that. Randy was then careful not do to it this way again so he could take the lost since UCA didn't have a federal ID number. UCA operated last year without the tax exempt status.

It had been fluctuating so much within a 7 month period we probably had a couple of buys. Late December it was $42/share, the company sold it for $92/share. UCA had originally paid about $42/share. Unfortunately UCA was not invested when GMCR became private.  Randy stated in the end it was a poor investment for UCA. 

Randy noted that the investment is now with Navistar and it is doing alright.

Mr. Richmond suggested there could be more stability in Utilities, etc.

Moved to endorse Randy a vote of confidence to continue in our best interests. Reiterated by members, Tom, Scott, etc.

 

3. Nominations

Randy nominated Gael Boardman for president, seconded by Tom.

Alan moved to elect the people whose terms expire in 2016 and who are willing to continue in their office. Second by Tom.

Unanimously elected by their peers.

4. New Business.

4a. Discussion of raising rates.

Randy distributed a hand out showing pricing of other cemeteries for comparison.

Hope Cemetery in Barre, $1000 not including corners. Holy Family in Essex, $850.

S. Burl, $850. Burl, $700, unless you are from out of city, $1200. Fairview Essex, $600. Jericho Center, $600. Richmond, $500. Underhill, $500 since 2011.

St. Thomas, $500. Jeffersonville, $500. Addison, $450. Jericho Corners, $425. 

N. Underhill, $600. 

UCA is currently at $500 per plot.

Randy made motion to raise the prices. Seconded by Alan.

Randy stated, for discussion, that he recommended raising a single plot to $600 and then increase that by 5% per year rather than jumping to a larger amount.

Two cremations can be buried in one plot.  Some cemeteries charge more for non-residents to be buried.  Randy does not agree with that policy since we are so close to Jericho.  Cornerstones are required in our cemetery.

Doug Richmond questioned since it's $225 for cornerstones, why not include it as one lump sum. The sexton buys and installs the cornerstones.

Randy clarified the money from the cornerstones goes to the sexton for purchasing and installing.

Tom added amendment that we adopt schedule as presented by Sexton.

Seconded by Harlan.

Motion Unanimously approved to change individual plot price, not including cornerstones, to $600.

4b. Advertising Graves

Sign shown by Randy "Lots Available" with phone # that goes to Randy's office.

Randy wants to advertise as he enjoys selling to people when they can plan ahead rather than the family be forced into a choice of plot during a difficult time, or the more difficult time of a sudden death.

Tom would rather not see a sign in front of the cemetery and would rather put it in the newspaper, or at the town hall?

Alan suggested doing both, entering an ad in gazette and the sign, to reach a maximum number of people - like a public service announcement that Tom suggested.

Gael suggested it be left to the sexton and trustees. No motion needed to be made.

Alan moved to adjourn.

Alan submitted $5 for Lynne's lifetime membership.

A flower bill from Gael will be sent to Randy for ongoing flowers. Ongoing flowers are where people leave money for flowers to be put on their graves.

Motion to adjourn. Seconded by Tom, unanimously approved.

Respectfully Submitted,

Lynne Kemp, Secretary

WARNING 2017 ANNUAL MEETING

UNDERHILL CEMETERY ASSOCIATION

The members of the Underhill Cemetery Association are hereby warned to meet on Wednesday, May 17, 2016 at 7PM at Clark’s Truck Center, 6 Orr Road, Jericho, VT to transact the following business

  1. To hear and act on the reports of its officers
    1. Secretary’s report
    2. Auditor’s report
    3. Treasurer’s report
    4. Trustee’s report
    5. Sexton’s report

  1. Old Business
    1. Mowing
    2. Fence
    3. Web site
    4. Vault Maintenance
    5. Investment Account

  1.  To elect officers for the ensuing year (present officers and terms are listed below)

President:                          Gael Boardman                                Term Expires 2017

Vice President:                 Craig Walker                                     Term Expires 2017

Secretary:                          Lynne Kemp                                          Term Expires 2017

Treasurer:                        Tom Fetters                                         Term Expires 2017

Trustee:                             Randy Clark                                         Term Expires 2017

                                              Alan Morse                                          Term Expires 2018

                                              Ron Seymour                                       Term Expires 2019

Auditor:                            Scott Tower                                        Term Expires 2017

                               Marc Maheux                                      Term Expires 2018

                               Harlan Blodgett                               Term Expires 2019

  1. New Business

  1. To transact any other business thought proper


RESPECTFULLY SUBMITTED

LYNNE KEMP, SECRETARY


Contact Information:                                    PO Box 7

www.underhillcemetery.com                      Underhill, VT 05489

Randy Clark                                                     Alan Morse                                                      Ron Seymour

802 858 4009                                                      802 899 3939                                                       802 899 2524






UNDERHILL CEMETERY ASSOCIATION
Located on Park Street
PO Box 7
Underhill, Vermont 05489
Phone 802-899-3753 Fax 802-899-4648


newsletter 2016

 

Past

 President Ed Moore:  On Feb. 5th we were notified of the passing of our Past President, Edwin T. Moore.  Years ago we needed a new Underhill Cemetery Map and Ed offered to make one on his computer.  He entered all of the information that he could from the prior maps and then he asked a few people to assist him and go thru the cemetery and read the information on the monuments.  These people reported back to Ed and he updated the information.  He spent countless hours at no charge for his services.  He also became the President of the Underhill Cemetery from 1997 to 2012 and he took tremendous pride in how the cemetery looked.  In the 1990s additional land was purchased and Ed with his wife Betty had a new fence built and they donated that at a cost of several thousand dollars in memory of their neighbors Carl and Louise McClellan.  Ed continued his mapping services right up until last summer when he suggested we have someone else take over and he suggested Marc Maheux. Ed, THANK YOU, may you R.I.P.


EDWIN T. MOORE, UNDERHILL Edwin T. Moore II, 94 years old, died on Friday February 5th, 2016 after a long illness. He was surrounded by his loving family. Ed was born in Coatsville, PA in 1922 to Lewis Raymond and Grace Brinton Moore. He had two sisters Trudy, now deceased, and Ester who lives in Cincinnati. He graduated from Westchester High School in 1939 and started at Swarthmore College. Later he transferred into an accelerated program at RPI and graduated with a BSME in 1942. Ed started his career as a service representative for Pratt and Whitney Aircraft working on P and W engines at air force bases. During 1944-46, Ed joined the US Maritime Services working on oil tankers delivering fuel to military bases in Europe and the Pacific during WWII. For the next two years he studied at Oxford University and enjoyed living with families in France during the interim terms. For several years, Ed worked for GE and he and Betty were busy raising their two sons, Tom and John. During this time Ed also furthered his education studying philosophy at NYU from 1958-60 and was called by the navy during the summer of '59 to serve as an engineer on a troop ship carrying Turkish troops to and from the DMZ in Korea. Following this, Ed worked for several years in marketing high tech products. In 1967, the Moore family decided to move from NY to VT. In 1969 E. T. Moore Builder was established to serve friends and neighbors in the Underhill area. Sons Tom and John and their young friends and neighbors in the Underhill area served as summer work crews. The business is now run by his son Tom Moore when Ed established ET Moore Computer Services.  Ed has been involved in countless projects in the Jericho-Underhill community serving as Selectman, coordinating major renovations to the Town Hall and United Church of Underhill and complicated mapping projects. Most recently the park in Underhill Center was named in his honor. Ed also was a talented musician and enjoyed playing the clarinet in a musical group with his sons and friends. He is survived by his wife Betty, son Tom and his wife Deb, son John and his wife Penny, grandsons, Justin, Brinton, and Lincoln and his five great-grandchildren, Malaya, Kurt, Jacob, Lily, and Jackson. All his family lived close by in Underhill and Jericho. Ed has always put the greatest value in life on family, faith and community. His contributions have been far-reaching and he will remain forever in the hearts of many. A celebration of his life will be held at the United Church of Underhill Saturday, February 13th at 1 pm. -   

Marc Maheux:  Marc has stepped up to the plate to take over the mapping, this takes a highly skilled person and we are pleased that Marc has offered to do this.  He worked with Ed for many years understanding how to do it correctly and is working on new and improved updates as we move forward in the computer age from paper to tablets.  Thank you, Marc, we are very appreciative of your initiative moving forward. 


Mowing:  AKT Enterprises continued to mow our cemetery in 2015 however due to not being able to hire able bodied people to help, Andy has decided not to take on the task in 2016.  Andy and his staff did an excellent job, we were very pleased to have them. Thank you Andy and staff!  Due to a dry summer this was our least expensive mowing year in the last 5 plus years at a cost of $5,460.  We try to pay for the mowing with donations however we have been falling short the last few years.  PLEASE DONATE SO THAT WE CAN KEEP THE CEMETERY LOOKING GOOD.  THANK YOU


Brush:  AKT Enterprises used a chain saw to cut some brush on the back fence line as well as we cut some shrub type trees that were taking over a few cemetery lots.  Little shrubs look nice but 30 years later they become a problem after those that cared are no longer.  PLEASE DO NOT PLANT SHRUBS AT YOUR GRAVE SITES.


Trash by The Gate:  Please remove your old flowers and Christmas wreaths, take them and put them in your trash as we do not maintain trash at our cemetery.  Thank You


Monument repair:   We have a few monuments in need of repair that the families no longer care.  We need to look into the repair but these repairs are very expensive.


Our Tax Exempt Status has finally been approved after two years of filing and refiling paper work, therefore all donations to Underhill Cemetery can now legally be taken as a tax deduction on your personal tax returns.  Feel free to contact us for the Tax Exempt number should your accountant need it.


Concerns:  The Trustees are concerned about the lack of income going forward.  In 2015 we zeroed out our checkbook and will have to cash in investments to help pay the bills going forward.  As we all know investments and interest are at an all-time low and have been for a few years now, therefore our expenses are exceeding our income.  This past year we only sold 4 graves and the income for expenses on four graves is only $1,000.  This is how it is broken down: cost for one grave is $500 plus $225 for corner stones.  One half of the $500 goes into a working fund which only the income on that fund can be used for expenses, therefore we sold 4 graves a total of $2,000 (4x500) and ½ of that is $1,000.  Naturally the corner stone fee buys the corner stones and pays for their installation.  We are recommending to increase the per grave price at the 2016 Annual Meeting.


Web Site:  Ok, all of you with computers please help us.  In 2011 we established a web site and to date the site has had over 14500 hits (visitors) Thank you for checking this site out and if you have suggestions as to how to make it better, please advise.  The address is:  www.underhillcemetery.com now, what we need from you is your email address.  Please go on to the site and go to the “Contact Us” page and send us your email address.  We will be sending future Newsletters via email and this should save us many dollars.  So, please help us, help you, and send us your email address today.  Also please send addresses of your children, your brothers and sisters, your father and mother, anyone that we could contact regarding your burial plot in our cemetery.  PLEASE DO IT TODAY.  THANK YOU.


WE GRACIOUSLY THANK THE FOLLOWING DONORS FOR 2015 
AUSTIN, BETSY                Barber, Marsha                    Bartlett, Arthur & Pamela         BARTLETT, IRVING & CAROL
bristram, Marion           Breen, Kathleen                                Boardman, Gael                                                  Chase, Carol  
Clark, Katherine                     coffey, shirley                               Craig, Nancy                     Degree, Arlene

Doenges, Roger & Lucille             
Fletcher, Judith & Richard  Frost, Phyllis Cook                   
gleason, roger & pat

Hackney, Bobby & Tammy             Harrocks, Jane                                    Haylette, Ruth                  Keith, LeRoy & Patricia
Lavoie, Lois & Mark                 maheux, marc & jane            mead, daniel                                     Nolan, Sylvia
Peters, Keith & Mary Ann
         
Russin, Larry & Beatrice    schillhammer, alan & chris       Seymour, Ron & Sue    
Stimpson, Judy              tower, Scott                            verge, randy & shari           Wilson, Thomas        
Worcester, Charles & Janice  

TOTAL DONATIONS RECEIVED: $3,910  THANK YOU…!
DONATIONS ARE APPRECIATED, AND MAY BE SENT TO ABOVE ADDRESS






Planned Giving Creating a Legacy 
The Underhill Cemetery Association has received generosity from family and friends of people buried here. People have made many types of gifts to support the cemetery and its upkeep. 

a gift to the underhill cemetery association can bring important financial benefits to you.  planned gifts can generate lifelong income, convert low-yielding assets into a higher income stream at reduced tax rates, obtain significant income tax deductions, and reduce estate taxes.  there are only three places that your assets will be distributed after your lifetime:  your heirs; charitable organizations; or the government.  planning now will assure that "you" control the way your assets are used instead of the federal governmant doing that for your by default.  our treasurer can work with you to design the most advantageous ways of giving to meet your goals.
if you would like more information about planned gifts to the underhill cemetery association, please call randy h. clark, trustee, at 802-858-4009 or email him at honorarychief@aol.com.  we look forward to helping you accomplish your financial and philanthropic goals.



Minutes of the Underhill Cemetery Association
2015 Annual Meeting


The Underhill Cemetery Association held their annual meeting on Wednesday, May 13, 2015 at Clark’s Truck Center.  The meeting was called to order at 7:10 p.m. by President Gael Boardman.

Members Present:     Gael Boardman, Randy Clark, Tom Fetters,  Marc Maheux,  Alan Morse, Amy Morse, Ron Seymour,  and Craig Walker.

Reports of the Officers

Secretary’s Report: The Minutes of the 2014 Annual Meeting were read aloud by Secretary Amy Morse.   A motion was made by Randy Clark to accept, seconded by Craig Walker , approved and unanimously accepted.
Auditor’s Report: Marc Maheux stated that the Auditors have not met this year to review the Treasurer’s Report due to conflicts in their schedules but would in the near future.  Discussion followed regarding how to handle this situation.  It was agreed that the audit would be completed within 30 days and would be posted on the UCA website as well as all members present at the 2015 Annual Meeting would be contacted to let them know it was finished. 

Treasurer’s Report:
Tom Fetters stated that the Treasurer’s Report had not been audited yet and that he has not been able to get together with Christal to get the spreadsheet on the computer.  Tom stated that our donations totaled $1,570.00, interest $761.25, sale of 2 plot $1,000.00, and installation of markers $225.00.  He also stated that there is a potential $128.92 interest income check coming from Eaton Vance that has not yet been received.  A request has been made by Randy to cancel and re-issue the check.  Tom said that our biggest expense was mowing in the amount of $7,280.00, corner stones $675.00, insurance $250.00, printing and mailing $169.00, flowers $185.08, water $43.45 and $5.00 miscellaneous which was an overpaid donation from Scott Tower that we then gave to North Underhill Cemetery Association.  Expenses totaled $8,607.08 and far exceeded the income.  Tom stated that the ending checkbook balance was $2,053.64, which means we will need to transfer money from one of the investment accounts (CD, etc.)  It was stated that Randy has been able to persuade Putnam and Eaton to change our address to our PO Box.  Motion to accept was made by Randy Clark, seconded by Craig Walker and unanimously approved.

Trustee’s Report: Randy Clark stated that the Trustee’s Report states mowing expenses of $7,020.00 vs. Treasurer’s Report $7,280.00.  The $260.00 difference was for brush cutting that Randy entered under “Care and clean up” on the Trustee’s Report.
Randy provided the following: 

We hired AKT Enterprises LLC (Andy Forsberg) to do the mowing and trimming again for 2014. He and his staff did an excellent job and will charge the same for 2015.  Randy stated that he was up with the Durbrow family recently looking at a plot for Bill and Andy quit mowing out of courtesy which was very nice.  Randy also stated that there are a couple of situations at the cemetery. People are buried facing east with their head toward Park Street, buried behind the headstone.  85% in VT are the opposite.  On the Durbrow plot Bill put it at the back of the lot, so he is actually buried in front of his monument.  The problem is that now the people for the lots behind them have no place to put their headstones.  To get around this situation, the UCA  will make those lots behind cremation lots.   The Russin plot is the same situation – their monuments are at the tail end of the lot.  Randy is hoping to have those monuments moved to where they should be.   Due to the very wet summer, mowing in 2014 cost us $7,020 and had to be mowed 3 more times than last year.  The cost is $390 to mow and trim the complete area.  
Marc Maheux donated his time and chipper to help clean up brush on the back fence line.  This saved the cemetery approximately $300 to $400.  AKT used a chainsaw to cut the brush and helped to feed the chipper at a cost of $260.
We are pleased to report that people are no longer leaving their trash by the gate.

There were no monuments in need of repair last year.
The Green Mountain Coffee Investment is not doing as well this year, but at the end of April our $55,000 investment was worth $69,078, which is a 25% return before taxes.  We are still in need of filing for tax exemption.
The back fence line on the old part of the cemetery still needs to be cleaned up where we removed the fence and where Brad Holden surveyed.  We need to install line posts.  It was decided previously that we would not install an actual fence.
We need to have the winter vault refaced.  
We have 3 to 4 monuments that are broken and down in Section 3 and 4 that need repairing.  Tom Fetters asked if there is an attempt made to contact family members to repair the monuments or is it our responsibility.  Randy stated that now we do try to get family information and contacts when we sell a plot so that we can contact people about repairs, etc…., but that we don’t have contacts for the older ones.
Ed Moore stated to Randy that he would like to transfer the cemetery mapping to someone else.  Marc Maheux and Brad Holden have expressed interest.  At some point we need to lay out the new section, although we would like to fill up the existing laid out lots first.  Once that section is laid out there will be a tendency to move to that section.
Our website which was established in 2011 is doing well and has had 9,700 hits since inception.
Motion to accept by Marc Maheux, seconded by Alan Morse, unanimously approved.

Sexton’s Report: The Sexton’s Report was provided and read by Randy Clark outlining the number of burials and of what type and included the number of burial plots sold in 2014. There were 6 graves sold – Susan Barr, Richard Becker(2), Randy & Christal Clark, Matt Morse (2)-- as well as 6 burials (3 full, 3 cremations).  Corners were installed on the Barr, Becker, Clark and Morse lots.  
Motion by Marc Maheux to accept, seconded by Tom Fetters, unanimously approved.
   

Old Business
Mowing: We have hired AKT Enterprises LLC (Andy Forsberg) to do the mowing and trimming at last year’s price and are very happy with him.  Mowing in 2014 cost us $7,020.

Fence: It was already discussed that some progress has been made thanks to Marc, Ron and others.  Gael Boardman mentioned that possibly the GMP line workers may do some chipping for free.   Randy stated that he thought line posts should be placed every 20 feet or so and it should be kept trimmed.  Marc said that he is getting into some really heavy brush now and trees.  Ron Seymour stated that there is a lot of shrubbery that needs attention, including dead fir trees and hydrangeas, and that pruning is needed.  Gael suggested that they put some snow fence posts in.  It was decided that a group of 3 or 4 will make a site visit and then decide what needs to be done.  A motion was made by Alan Morse to send the Trustees and Sexton to the back line, seconded by Marc Maheux, and approved.

Website: Randy Clark renewed the subscription last year for 3 years.  Gael Boardman asked who updates the website and how often.  Randy updates the site once per year.  Our website which was established in 2011 has had over 9700 hits total since inception.  The consensus is that the website is doing a good job for the UCA.  Marc Maheux stated that he foresees a long-term transition to a cemetery database on-line.  Randy stated that he had started to look into this with Ed Moore but that Ed wasn’t receptive.  Randy agreed that is the direction the UCA should head.

Vault Maintenance: Alan Morse stated that he had Vermont Custom Concrete perform work for him when he was at the Town of Jericho and they did an excellent job.  Alan volunteered to contact and meet with them regarding the vault.  He will get a price and bring the information back to the Trustees.  Randy stated that the 2014 minutes stated that Scott Tower was going to check with one of the Wells boys  but it had not been done.  Marc Maheux made a motion to have Alan look into Vermont Custom Concrete and bring the information before the Trustees, seconded by Craig Walker, and approved unanimously.

Green Mountain Coffee Investment: Randy Clark stated that we have sold the stock at this point because the price was dropping.  Randy found out that if you sell a stock and then buy it back before 30 days have passed you can’t take the loss.  Randy said he will look again in 30 days and possibly buy GMCR stock again.  We are still ahead overall with the investment and we are still working to get the stock in the UCA’s name.  




Election of Officers
Marc Maheux made a motion to re-elect all officers whose terms expire in 2015.  It was clarified by Randy Clark that the Auditor and Trustee positions were 3 year positions and others were 1 year.  The motion was re-phrased.  The motion was made by Marc Maheux to re-elect the present officers whose terms expired in 2015 for the term of their new office, seconded by Craig Walker, unanimously carried.  All accepted.

New Business
Ron Seymour asked who was filling in the grave voids at the cemetery.  Randy stated that the gravedigger was doing it, which is great.  
Marc Maheux said that with Randy’s permission he would like to get the most current mapping database from Ed Moore and with Randy’s help would like to work on it.  Randy agreed that it should be worked on sooner than later and that he would touch base with Ed and they could then go up together.  Brad Holden will help with the mapping.  Randy will send Marc information regarding other mapping cemetery software that he has seen advertised on-line.

Gael Boardman wondered if we should be thinking of doing anything with our fence.  Should the gate be fixed? Ron Seymour stated that the gates do need repair as well as the River Road fence.  Gael suggested getting an estimate.  Discussion followed which included prior year discussion of a non-rusting fence, etc.   It was decided that they would look into the fence when they go up to look at the vault, shrubbery issue and back fence line.
Gael asked if we were going to fix stones in need of repair.  Ron stated if there were funds available.  Craig asked who would we get to do it.  Randy stated that he thought we would check with Woody who did it last time for 1/3 of what Kuhn quoted.  Quotes from Jeff Kuhn and Bianchi would be solicited also. The first course of action would be to look for relatives to repair the stones.  Randy Clark made the motion to repair the stones, seconded by Tom Fetters, unanimously approved.

To transact any other business thought proper:
Gael Boardman thanked the Trustees and Sexton for their continued and successful hard work and efforts. 
The meeting was adjourned at 9:10 p.m. by unanimous vote, which motion was made by Marc Maheux and seconded  by Tom Fetters.



Respectfully submitted,
Amy Morse, Secretary

annual meeting 2016







The members of the Underhill Cemetery Association are hereby warned to meet on Wednesday, May 11, 2016 at 7PM at Clark’s Truck Center, 6 Orr Road, Jericho, VT to transact the following business:
1. To hear and act on the reports of its officers
a. Secretary’s report
b. Auditor’s report
c. Treasurer’s report
d. Trustee’s report
e. Sexton’s report



2. Old Business
a. Mowing
b. Fence
c. Web site
d. Vault Maintenance
e. Green Mountain Coffee Investment


3. To elect officers for the ensuing year (present officers and terms are listed below)
President: Gael Boardman Term Expires 2016
Vice President:   Craig Walker Term Expires 2016
Secretary:   Amy Morse Term Expires 2016
Treasurer:   Tom Fetters Term Expires 2016
Trustee: Ron Seymour Term Expires 2016
Randy Clark Term Expires 2017
Alan Morse Term Expires 2018
Auditor: Marc Maheux Term Expires 2018
Harlan Blodgett Term Expires 2016
Scott Tower Term Expires 2017
4. New Business
a. Discussion of raising rates
b. Discussion of advertising graves


5.
To transact any other business thought proper 


Respectfully submitted,

Amy Morse, Secretary




Contact Information: PO Box 7
www.underhillcemetery.com Underhill, VT 05489


Randy Clark Alan Morse Ron Seymour
802 858 4009       802 899 3939 802 899 2524


 

UNDERHILL CEMETERY ASSOCIATION

Located on Park Street

PO Box 7

Underhill, Vermont 05489

Phone 802-899-3753 Fax 802-899-4648

News Letter 2015

Mowing: AKT Enterprises, owned by Andy Forsberg who lives on Poker Hill Road, completed our mowing and trimming for the 2014 season at a price of $390 per mowing and trimming. Andy and his crew did an excellent job and has agreed to continue for the 2015 season. Mowing in 2014 was over $7,000. Mowing is by far our greatest expense, which is the reason your donations help. DONATIONS ARE OUR LARGEST SOURCE OF INCOME AND SHOULD PAY FOR OUR MOWING. PLEASE NOTE BELOW OUR DONATIONS WERE ONLY $1,840. Please consider making a donation so that we may continue mowing and keep the cemetery looking good. Thank you.

Trash By The Gate: We want to thank you for taking care of your own trash so that we do not have to pick it up. Thank you. We request that you no longer leave your old wreaths, flowers, clippings, dead grass, sod, papers, bottles, and or anything else next to the gate or that you throw over the fence. Please take it with you. We are trying to have a well maintained cemetery and your help will be appreciated. A few of us work very hard and when you leave your trash we have to work harder. Please remember this is your cemetery, too. Thank You.

Web Site: Ok, all of you with computers please help us. In 2011 we established a web site and to date the site has had over 9600 hits (visitors) Thank you for checking this site out and if you have suggestions as to how to make it better, please advise. The address is: www.underhillcemetery.com now what we need from you is your email address. Please go on to the site and go to the "Contact Us" page and send us your email address. We will be sending future Newsletters via email and this should save us many dollars. So, please help us, help you, and send us your email address today. Also please send addresses of your children, your brothers and sisters, your father and mother, anyone that we could contact regarding your burial plot in our cemetery. PLEASE DO IT TODAY. THANK YOU.

WE GRACIOUSLY THANK THE FOLLOWING DONORS FOR 2014

Aldrich, Sally Amblo, Beverly Bartlett, Arthur & Pamela

Bartlett, Irving & Carol Bistram, Marion Boardman, Gael

Chase, Carol Clark, Russ & Kate Clark’s Truck Center Coffey, Shirley Doenges, Roger & Lucille Drew, Benjamin & Rachel

Fletcher, Judith & Richard Hackney, Bobby & Tammy Haylette, Ruth Lavoie, Lois & Mark Metcalf, Wesley Morris, Dudley & Margaret Russin, Larry & Beatrice Seymour, Ron & Sue Stimpson, Judy Torkler, Laure Tower, Scott Wilson, Thomas Wheatley, Jonathan Worcester, Charles & Janice

TOTAL DONATIONS RECEIVED: $1,840 THANK YOU…!

DONATIONS ARE APPRECIATED, AND MAY BE SENT TO ABOVE ADDRESS 2 | P a g e

Planned Giving Creating a Legacy

The Underhill Cemetery Association has received generosity from family and friends of people buried here. People have made many types of gifts to support the cemetery and its upkeep.

A gift to the Underhill Cemetery Association can bring important financial benefits to you. Planned gifts can generate lifelong income, convert low-yielding assets into a higher income stream at reduced tax rates, obtain significant income tax deductions, and reduce estate taxes.

There are only three places that your assets will be distributed after your lifetime: your heirs, charitable organizations or the government. Planning now will assure that you control the way your assets are used instead of the Federal government doing that for you by default. Our Treasurer can work with you to design the most advantageous ways of giving to meet your goals.

If you would like more information about planned gifts to the NUCA please call Randy H. Clark, Treasurer at 802-899-3753 x105, or email us at honorarychief@aol.com. We look forward to helping you accomplish your financial and philanthropic goals.

Minutes of the Underhill Cemetery Association

2014 Annual Meeting

The Underhill Cemetery Association held their annual meeting on Wednesday, May 14, 2014 at Clark’s Truck Center. The meeting was called to order at 7:05 p.m. by President Gael Boardman.

Members Present: Harlan Blodgett, Gael Boardman, Randy Clark, Tom Fetters, Marc Maheux, Amy Morse, Ron Seymour, Scott Tower and Craig Walker.

Reports of the Officers

Secretary’s Report: All members present stated that they had received and read the report by Amy Morse of the 2013 Annual Meeting and that it was not necessary to be read aloud. Randy Clark also had the document displayed on the projector screen. A motion was made by Tom Fetters to accept, seconded by Ron Seymour, approved and unanimously accepted.

Auditor’s Report: Tom Fetters and Marc Maheux audited the books on Monday, May 12, 2014. Marc stated that other than the absence of Green Mountain Coffee Roasters investment information other than the value when purchased, everything appeared to be in order. Randy Clark added that he has still been working on obtaining non-profit corporation tax-exempt status (501C9) so that the Underhill Cemetery Association would be exempt from paying tax on any gains. After many months of working on trying to obtain this status for the North Underhill Cemetery Association, Randy was notified that they already were tax exempt, but the NUCA has no paperwork stating this. Randy has been trying to determine whether the same is true of the Underhill Cemetery Association before filing unnecessary paperwork, but has not been able to determine that at this time. Because of this, Randy had a discussion with Alan Morse and Ron Seymour and they decided to invest the money by opening an account entitled "Underhill Cemetery" under Randy’s current investment portfolio, with the understanding that Randy not be responsible for the taxes owed on any gain and that in the event of Randy’s death this account is to be turned over to the Underhill Cemetery Association and is not to be distributed to his heirs as part of his estate. Randy stated that he has discussed this with his family also. The money will be transferred to a separate Underhill Cemetery Association investment account once non-profit tax-exempt status is obtained. Randy stated that $55,000 ($35,000 Gen Morgan and $20,000 Smith Barney) was invested on 12/6/13. As of today, 5/7/14, the investment is worth $84,465.71, a gain of $29,465.71. An additional $10,000 from Schillhammer/Royce was invested on 2/28/14 which is worth $9,012.37 today. Also invested on 2/7/14 was $1,475.39 from 3 | P a g e

Filmore Robinson which had been held at Key Bank, which is worth $1,161.75 today. Overall on all 3 accounts we have a net gain on our investment of $28,164.44 = 42% gain. Randy’s CPA told him that the approximate tax on this would be 25%, for a total gain of $21,123.33 +, an approximately 32% gain. More discussion followed regarding the Green Mountain Coffee Roaster’s investment and the risks involved. All agreed that it was good that Randy and others are monitoring this daily. Randy also stated that Christal Clark, former Treasurer, had come in and met with him earlier in the evening to go over the accounts and she agreed with the figures. President Gael Boardman asked if everyone was happy with the explanation of the accounts and all agreed.

Motion to accept the report by Craig Walker, seconded by Ron Seymour and approved.

Treasurer’s Report: Randy Clark stated that Christal Clark has resigned as Treasurer as of March 31, 2014. The Treasurer’s Report was turned over to the auditors to review. Marc Maheux read the report. For the 2013-2014 year we had an ending checkbook balance of $6,269.72 and the ending working savings account balance is $885.38. Motion to accept was made by Marc Maheux, seconded by Randy Clark and unanimously approved.

Trustee’s Report: The Trustee’s Report was read by Randy Clark. Randy provided the following:

Expenses are as low as they have ever been in the last 5 or 6 years, however no monument work or fence painting has been done. The fence was last painted in 2010.

It was decided by vote at the 2013 annual meeting to invest the money given by Gen Morgan ($35,000) and the money from the Smith Barney Account ($20,000) in Green Mountain Coffee Roasters stock. We invested in December 2013 and at the end of March our $55,000 was worth $86,719 or $78,789 after taxes. Because we are not a tax exempt organization, we presently have to pay tax on the gain. Our CD would have netted us $165.00 (.003%) vs. our net of $23,789 (43.25%) on the GMCR stock.

We hired AKT Enterprises LLC (Andy Forsberg) to do the mowing and trimming for 2013. He will charge the same as our previous mowing company did in 2012 ($390 per mowing and trimming). Mowing in 2013 cost us $5,850 and continues to be our greatest expense.

We are pleased to report that not as much trash is being left at the gate.

There are no monuments in need of repair.

The back fence line on the old part of the cemetery still needs to be cleaned up where we removed the fence and where Brad Holden surveyed. We need to install line posts. It was decided previously that we would not install an actual fence.

We need to have the winter vault refaced. Matt Parisi recommended a man in Stowe who recommended a man in Milton….and it seems to be on the back burner.

We need to continue to inspect monuments needing repair.

At some point we need to lay out the new section, although we would like to fill up the existing laid out lots first. Once that section is laid out there will be a tendency to move to that section.

Our website which was established in 2011 has had over 5400 hits. Several people have provided their e-mail addresses so that the newsletter can be e-mailed rather than mailed to them. Scott Tower asked whether there was a link to "Find a Grave" and Randy stated that there is. It is time to renew the website with GoDaddy. The cost to renew for 3 years is $238.

Motion to accept by Marc Maheux, seconded by Tom Fetters, unanimously approved.

Sexton’s Report: The Sexton’s Report was provided and read by Randy Clark outlining the number of burials and of what type and included the number of burial plots sold in 2013. There was 1 grave sold as well as 4 burials (2 full, 2 cremations). Corners were installed on the Damkot, Hance and Townsend lots. Corners were ordered to be installed on the Harbeck lot. 4 | P a g e

Motion by Marc Maheux to accept, seconded by Craig Walker, unanimously approved.

Old Business

Mowing: We have hired AKT Enterprises LLC (Andy Forsberg) to do the mowing and trimming at last year’s price. Mowing in 2013 cost us $5,850.

Fence: Gael Boardman has a question regarding the fence. He stated that several years ago the Town of Underhill got into trouble regarding the cemetery on Sand Hill Road because it wasn’t fenced. The law states that it needs to be fenced. The Boy Scouts fenced it in as an Eagle Scout project. Gael wondered if we are now possibly open to being asked by the Town of Underhill to fence the back of the lot. No one has asked us to fence it at this time. Discussion followed. Randy stated that when Brad Holden surveyed the fence line he was an Underhill Selectman. Brad said that the State law stated that you must fence it, but it was normally meant to keep animals out. Randy had asked if we could just put posts in and Brad had said that would be fine. It was decided that at this point we will have Marc Maheux work on cleaning the area up with his brushhog and we will put metal fence posts in only. The possibility of having the Boy Scouts work on it was also discussed.

Website: Our website which was established in 2011 has had over 5400 hits. A motion was made by Marc Maheux to continue the website for another 3 years for a cost in the $200 range. Seconded by Harlan Blodgett and unanimously approved.

Vault Maintenance: Gael Boardman stated that he has looked at the vault, as have others. He doesn’t believe it needs to be entirely rebuilt and that most of the problem is cosmetic. Discussion followed regarding the vault’s current state. Matt Parisi had looked at it with Gael and said it was fixable, but it was too small of a job for the Walkers that Matt had us contact from Stowe and they then recommended someone from Milton. Marc Maheux mentioned Peter Wells as a possible person to do the job. Scott Tower stated that he sees Peter often at Jerihill Hardware and he will send him to see Randy Clark to discuss.

Gael Boardman stated that the Town of Underhill had inquired as to whether they could place their time capsule in the vault for 50 years. Gael discouraged it and they are burying it in the sliding hill in Underhill Center.

Gael wondered whether we should consider budgeting for the vault repairs and should we set a dollar amount not to exceed. Discussion followed. It was decided that it would be difficult to set an amount because we don’t know exactly what needs to be done and really have no indication of the cost. A motion was made by Harlan Blodgett to empower the Trustees to make decisions regarding the repair and costs involved, seconded by Marc Maheux and approved.

Green Mountain Coffee Investment: Everyone is very happy with the investment and result at this point. Randy Clark stated that he would like to see us continue to keep an eye on the investment and to get the tax exempt status straightened out ASAP so that we can get the account out of his name and directly in the Underhill Cemetery Association’s name. Ron Seymour thanked Randy for his efforts and investing expertise.

Election of Officers

Ron Seymour was asked by Gael Boardman to handle the election. 5 | P a g e

President: Gael Boardman was nominated by Tom Fetters, seconded by Craig Walker, unanimously elected.

In the interest of time, Gael Boardman asked if there was anyone listed that is currently serving that would be unwilling to continue. No one was unwilling. Motion was made to accept the current officers and offices as presented, with the exception of Christal Clark, Treasurer, moved by Marc Maheux, seconded by Ron Seymour, no discussion, unanimously accepted.

Treasurer: Tom Fetters was nominated by Randy Clark, seconded by Ron Seymour, unanimously elected.

Auditor: Tom Fetters resigned as Auditor. Scott Tower was nominated by Randy Clark for a term of 3 years, seconded by Craig Walker, unanimously elected.

New Business

Ron Seymour stated that there is a lot of shrubbery in the cemetery that is not looking good after the winter. Discussion followed. Gael Boardman stated that we should check again on Memorial Day to see if it looks any better and then decide what to do. Scott Tower asked what the planting policy is. Randy Clark stated that we try to discourage planting, but we don’t have a policy per se. We give guidelines when a grave is purchased and we can remove items if not maintained. More discussion followed. It was decided that if there are relatives in the area that we can contact we should make them aware of the situation and see what they will do. If there are no relatives, then we should go ahead and remove the problem shrubs/plants. It was also mentioned that we could hire AKT Enterprises, LLC (Andy Forsberg) to do some pruning if needed.

Gael Boardman asked whether or not it was the group’s desire to go ahead with planting flowers as we have in the past. It was decided that Craig, Judy and Gael will handle the flowers.

Scott Tower asked if we had a Veteran flag policy. Randy Clark stated that Richard Becker takes care of the flags in the cemetery.

To transact any other business thought proper:

Scott Tower wondered who handles the Dean cemetery and the Sand Hill Road cemetery. Randy stated that there is a small organization that handles the Dean cemetery and the Town of Underhill handles the Sand Hill Road cemetery.

The meeting was adjourned at 8:44 p.m. by unanimous vote, which motion was made by Marc Maheux and seconded by Tom Fetters.

Respectfully submitted,

Amy Morse, Secretary 6 | P a g e

WARNING 2015 ANNUAL MEETING

UNDERHILL CEMETERY ASSOCIATION

The members of the Underhill Cemetery Association are hereby warned to meet on Wednesday, May 13, 2015 at 7PM at Clark’s Truck Center, 6 Orr Road, Jericho, VT to transact the following business:

1. To hear and act on the reports of its officers

a. Secretary’s report

b. Auditor’s report

c. Treasurer’s report

d. Trustee’s report

e. Sexton’s report

2. Old Business

a. Mowing

b. Fence

c. Web site

d. Vault Maintenance

e. Green Mountain Coffee Investment

3. To elect officers for the ensuing year (present officers and terms are listed below)

President: Gael Boardman Term Expires 2015

Vice President: Craig Walker Term Expires 2015

Secretary: Amy Morse Term Expires 2015

Treasurer: Tom Fetters Term Expires 2015

Trustee: Ron Seymour Term Expires 2016

Randy Clark Term Expires 2017

Alan Morse Term Expires 2015

Auditor: Marc Maheux Term Expires 2015

Harlan Blodgett Term Expires 2016

Scott Tower Term Expires 2017

4. New Business

5. To transact any other business thought proper

Respectfully submitted,

Amy Morse, Secretary

Contact Information: PO Box 7

www.underhillcemetery.com Underhill, VT 05489

Randy Clark Alan Morse Ron Seymour

802 899 3753 x105 802 899 3939 802 899 2524



UNDERHILL CEMETERY ASSOCIATION

Located on Park Street

PO Box 7

Underhill, Vermont 05489

Phone 802-899-3753 Fax 802-899-4648

News Letter 2014

 

SCHILLHAMMER’S DONATE $10,000

 

We were pleasantly surprised back in December when we received a $10,000 check from Alan Schillhammer.  Alan is the son of the late Richard and Irene (Royce) Schillhammer and as the Executor of their Estate he had been asked by his father to carry out the wishes of his father's mother.  Irene grew up just two doors down from the Underhill Cemetery and her mother and father (Ernest & Maude Royce) are buried in our cemetery.  Alan expressed that the money is to be invested and the earnings be used for the upkeep of the Underhill Cemetery.  We are extremely gracious for the generosity of the Schillhammer family.

 

IRENE SCHILLHAMMER BURLINGTON — Irene Royce Schillhammer, 93, died peacefully on Monday, Feb. 12, 2007, in Starr Farm Nursing Center in Burlington with her family by her side. Born Esther Irene Royce on July 11, 1913, in St. Albans, she was the daughter of Ernest and Maude (Miller) Royce.  Irene attended schools in Enosburg Falls until the family moved to Underhill in 1929.   She graduated from Underhill High School in 1931 where she met the love of her life, Richard W. Schillhammer. Irene was a registered nurse, a proud graduate of Mary Fletcher Hospital School of Nursing, Class of 1935. She was an Army contract nurse at Fort Ethan Allen and worked as a private duty nurse for several years in Burlington. She married Richard W. Schillhammer on May 23, 1937, and they made Burlington their home for 69 years. She was a longtime member of the First Congregational Church, the Klifa Club and the Athena Club. She served on the board of the Greater Burlington YMCA and was the first woman president of that board in 1972. She was also a former board member of the Baird Center. She was an avid bridge player and Scrabble lover.   She enjoyed bowling in the women's league at the Ethan Allen Club. She was a longtime New York Yankees' fan.

 

RICHARD W. SCHILLHAMMER - BURLINGTON - Richard William Schillhammer, 99, died Nov. 24, 2013, at home, surrounded by family. Dick was born in Jericho on Aug. 8, 1914, the youngest child and only son of William and Matilda (Maier) Schillhammer. He grew up on the family farm until his mother was forced to sell it after his father's sudden death in 1923. When she went to work at Mount St. Mary's, he lived in Burlington with his sister, Helen, attending BHS for two years before moving back to Jericho to live with his sister, Bertha, graduating from Underhill High School in 1931. He graduated from Burlington Business College and began work at the Free Press Printing Company in 1934. He married his high school sweetheart, Irene Royce, of Underhill, on May 23, 1937. In 1951, after the Free Press Printing division closed, he and several coworkers founded Queen City Printers Inc. Dick was President and Treasurer of the corporation and soon acquired full interest in the business and ran it along with his sons, John and Alan, until his retirement in 1980. Even after retirement, he maintained an active interest in the business and enjoyed any opportunity to come in and help out at the office, which he did into his mid 90's. During his business career he was active in the community, serving on numerous boards including Medical Center Hospital of Vermont (FAHC) Associates, the Salvation Army Advisory Board, and the Greater Burlington YMCA, of which he was a past president. Dick was also a former trustee and supporter of Champlain College (formerly Burlington Business College), and a 65 year member of the First Congregational Church of Burlington. Dick was a 68 year member of the Grand Lodge of Vermont, a Shriner, and a member of the Burlington Country Club for over 60 years, where he enjoyed golf on Saturday and Tuesday Twilight League. He was a 50 year member of the Ethan Allen Club and an avid cribbage player and bowler at the club; he participated in both leagues until the club closed in 2010. He was a tough competitor on the bowling lanes with his slow-rolling hook, rolling a 238 at age 93.

 

 

Mowing: AKT Enterprises, owned by Andy Forsberg who lives on Poker Hill Road, completed our mowing and trimming for the 2013 season at a price of $390 per mowing and trimming.  Andy and his crew did an excellent and has agreed to continue for the 2014 season.  Mowing in 2013 was over $5,800.  Mowing is by far our greatest expense, which is the reason your donations help.  Please keep them coming.

 

Trash By The Gate:  We want to thank you for taking care of your own trash so that we do not have to pick it up. Thank you. We request that you no longer leave your old wreaths, flowers, clippings, dead grass, sod, papers, bottles, and or anything else next to the gate or that you throw over the fence.  Please take it with you.  We are trying to have a well maintained cemetery and your help will be appreciated.  A few of us work very hard and when you leave your trash we have to work harder.  Please remember this is your cemetery, too.  Thank You.  

 

Web Site:  Ok, all of you with computers please help us.  In 2011 we established a web site and to date the site has had over 5400 hits (visitors) Thank you for checking this site out and if you have suggestions as to how to make it better, please advise.  The address is:  www.underhillcemetery.com now what we need from you is your email address.  Please go on to the site and go to the “Contact Us” page and send us your email address.  We will be sending future Newsletters via email and this should save us many dollars.  So, please help us, help you, and send us your email address today.  Also please send addresses of your children, your brothers and sisters, your father and mother, anyone that we could contact regarding your burial plot in our cemetery.  PLEASE DO IT TODAY.  THANK YOU.

 

WE GRACIOUSLY THANK THE FOLLOWING DONORS FOR 2013

Amblo, Beverly                             Barbano, Nancy                      Bartlett, Arthur & Pamela

Bartlett, David & Janice           Boardman, Gael                      Burgess, Lawrence & Ruth Estate Chase, Carol                                                Chamberlain, Jean & Peter     Clark, Randy & Kitty           

Clark, Katherine                         Clark’s Truck Center          Ellsworth, Ralph & James

Fletcher, Judith & Richard     Gleason, Ray                             Hackney, Bobby & Tammy

Harrocks, Jane                            Haylette, Ruth                         Howard, Donald & Elizabeth           

Keith, LeRoy & Patricia             Krug, Margaret                       Lascelles, Shirley                   

Lavoie, Lois & Mark                     Metcalf, Wesley                      Nolan, Sylvia                          

Peters, Keith & Mary Ann         Russin, Larry & Beatrice     Schillhammer, Richard Est.

Seymour, Ron & Sue                    Stimpson, Judy                         Taraz, Ghamar                       

Tracy, Gloria                                Worcester, Charles & Janice   Wothen, Edward                    

TOTAL DONATIONS RECEIVED: $13,395  THANK YOU…!

DONATIONS ARE APPRECIATED, AND MAY BE SENT TO ABOVE ADDRESS

 

 

Planned Giving Creating a Legacy

The Underhill Cemetery Association has received generosity from family and friends of people buried here. People have made many types of gifts to support the cemetery and its upkeep.

A gift to the Underhill Cemetery Association can bring important financial benefits to you. Planned gifts can generate lifelong income, convert low-yielding assets into a higher income stream at reduced tax rates, obtain significant income tax deductions, and reduce estate taxes.

There are only three places that your assets will be distributed after your lifetime: your heirs, charitable organizations or the government. Planning now will assure that you control the way your assets are used instead of the Federal government doing that for you by default. Our Treasurer can work with you to design the most advantageous ways of giving to meet your goals.

If you would like more information about planned gifts to the NUCA please call Randy H. Clark, Treasurer at 802-899-3753 x105, or email us at honorarychief@aol.com.  We look forward to helping you accomplish your financial and philanthropic goals.

 

 

Minutes of the Underhill Cemetery Association

2013 Annual Meeting

 

The Underhill Cemetery Association held their annual meeting on Wednesday, May 8, 2013 at Clark’s Truck Center.  The meeting was called to order at 7:05 p.m. by President Gael Boardman.

Members Present:    Harlan Blodgett, Gael Boardman, Christal Clark, Randy Clark, Tom Fetters, Ed Moore, Alan Morse, Amy Morse, Ron Seymour, and Craig Walker.

 

Reports of the Officers

 

Secretary’s Report:        The report by Amy Morse of the 2012 Annual Meeting was read by Alan Morse.  A motion was made by Randy Clark to accept, seconded by Ron Seymour, approved and unanimously accepted.

President Gael Boardman suggested we move to the Election of Officers before proceeding with the rest of the reports of the Officers.  A motion was made by Alan Morse to proceed to Election of Officers, seconded by Harlan Blodgett.

 

Election of Officers

 

President:         Gael Boardman was nominated by Randy Clark, seconded by Christal Clark, unanimously elected. 

Vice President:       Craig Walker was nominated by Alan Morse, seconded by Ron Seymour, unanimously elected. 

Secretary:         Amy Morse was nominated by Tom Fetters, seconded by Craig Walker, unanimously elected. 

Treasurer:         Christal Clark was nominated by Tom Fetters, seconded by Harlan Blodgett, unanimously elected. 

Trustee:            Ron Seymour was nominated by Randy Clark, seconded by Alan Morse, unanimously elected.

Auditor:           Marc Maheux was nominated by Alan Morse, seconded by Tom Fetters, unanimously elected.

 

Reports of the Officers (continued)

 

Auditor’s Report:        The Auditor’s report was verbally given by Harlan Blodgett.  Motion to accept by Alan Morse, seconded by Craig Walker and approved.  It was noted that Harlan has been auditing the UCA books since 1983, as mentioned last year. 

Treasurer’s Report:     The Treasurer’s Report was handed out and reviewed by Christal Clark.  For the 2012-2013 year we had an ending checkbook balance of $7,892.11 and the ending working savings account balance is $883.03 because we had to transfer approximately $2,200 during the year to the checking account.  It was noted that the checkbook balance is up approximately $5,000 mostly due to the transfer of the Morgan Stanley investment into the account to have extra money to pay bills.  It was also noted that the $19,380.85 Morgan Stanley Smith Barney shown is no longer in that account – Christal was informed that the account had been closed and told by Morgan Stanley Smith Barney that it is being held by the trustees at this time.  There were no questions and a motion to accept was made by Harlan Blodgett, seconded by Alan Morse and unanimously approved.

 

Trustee’s Report:         The Trustee’s Report was read by Randy Clark.  Randy provided the following:

Brad Holden is OK with the back line of the cemetery and we can now put our fence posts in if we wish.  Brush may need to be cut and the area cleaned up beforehand.

Nothing has been done with the money from Gen Morgan except for it being put into a CD.  It will be held in the CD until we can find a better way to invest it.  Although it is not losing money, it is not making much either.

Ed Moore decided that after serving as President for 15 years and reaching the age of 90, it was time to for someone else to take the reins.  Ed will continue to keep the maps updated as he has done in the past.

Tom Dipietro of TLC has taken on a new job and therefore will no longer be mowing the cemetery.  We have hired AKT Landscaping (Andy Forsberg) and he will charge the same as Tom did in 2012 ($390 per mowing and trimming).

The Underhill Road Crew, under the direction of Brad Holden, replaced the 300 feet of drainage pipe which was undermined during the 2011 spring flood.   The pipe was installed with a downward pitch as well as rock added over the top to help with the drainage problem.

We are pleased that not as much trash is being left at the gate.

Woody from Headstones repaired three monuments at a cost of $150.

Our website which was established in 2011 has had over 3000 hits.  We mailed 187 newsletters out, as well as many by e-mail, for a cost of approximately $180.00.  We have received $150.00 in donations as a result of this.  It was agreed that we should continue to send the newsletters out.

Motion to accept by Alan Morse, seconded by Harlan Blodgett, unanimously approved.

 

Sexton’s Report:          The Sexton’s Report was provided and read by Randy Clark outlining the number of burials and of what type and included the number of burial plots sold in 2012. There were 6 graves sold as well as 7 burials (3 full, 4 cremations).  Corners were installed on the Abrahamsen, Fetters and McGonagle lots.  Corners were ordered to be installed on the Damkot, Hance and Townsend lots.  

Ed Moore mentioned that he saw activity up by Marcheta Townsend’s plot and wondered what was going on.  Randy stated that a foundation was being placed for the Jason Warren monument who had died in 2011.

Motion by Alan Morse to accept, seconded by Harlan Blodgett, unanimously approved.  

 

Old Business

 

Monument Work:        Woody from Headstones repaired three monuments at a cost of $150.

 

Mapping:         Nothing new.

 

Mowing:          Tom Dipietro of TLC has taken on a new job and therefore will no longer be mowing the cemetery.  We have hired AKT Landscaping (Andy Forsberg) and he will charge the same as Tom did in 2012 ($390 per mowing and trimming).

 

Survey and Fence:       Brad Holden is OK with the back line of the cemetery and we can now put our fence posts in if we wish.  Brush may need to be cut and the area cleaned up beforehand.

 

Website:          Our website which was established in 2011 has had over 3000 hits.

 

Vault Maintenance:     Gael Boardman stated that he and Matt Parisi had looked at the vault but Matt had an emergency at his home in Florida and needed to leave unexpectedly.  Gael has not been able to get him back to look at it but will continue to work on this.  Gael told him what he wanted done and said that he thinks it will be an easy fix and won’t cost much.  Tom Fetters asked what the purpose of the vault was and discussion continued with the explanation that it was originally used as a holding area for winter burials and had very seldom been used until last year when we needed to hold 3 caskets in it for burial in the spring.  The fee of $100 is charged to store each casket and only those caskets that are to be buried at the Underhill Cemetery can be stored.

Gael Boardman asked whether or not we were going ahead with flowers as we have in the past (Judy has the maps) and whether Judy was willing to continue to do this.  Craig Walker stated that he would help.  Gen Morgan has been added to the list as well as flowers should be placed in the urns, even though they are not on the list.

 

New Business

 

Invest Funds in Green Mountain Coffee Stock:           Randy Clark led the discussion on this topic.  He stated that when Larry Burgess was active in this Association he recommended putting money in EF Hutton so the Association did—probably 30 to 35 years ago.  Since then, EF Hutton has been sold several times.  When Pat Bartlett resigned as Treasurer, Randy tried to have the notices sent to Christal.  They could not do that.  A few months ago Robin Bartlett came in with a notice and said that they had now moved and changed their address, and the forwarding order had expired so the notices would no longer be delivered to Pat and Robin.  Randy pursued many different people at EF Hutton to try to get the address changed with no success.  Randy asked to have the account closed and they did so with no problem and sent a check to Randy.  They also charged $50-$100 every quarter for administrative fees because we had less than $25,000 in the account. 

Randy stated that CDs don’t make much money now and although he realizes these funds are entrusted to the Association to invest soundly, the current rate of .02-.03% does not seem like a wise choice anymore.  Randy provided documentation which showed that 100 shares of Green Mountain Coffee Roasters’ stock that he had bought for $5,000 had increased 44.77% in 6 months.  Randy suggested that we take the EF Hutton money and Gen Morgan money and invest it in Green Mountain Coffee Roasters’ stock and closely monitor it.  He suggested setting a plateau and selling if it went below that plateau.  Randy also stated that we need to keep trying to bring money in because the money that we have could be depleted very quickly.  Randy suggested that he and Christal would be in charge of watching the stock and that the 3 trustees and the Treasurer be on the paperwork so that any of them could make changes, i.e. sell, move, etc…if needed and then re-visit this again next year.  Much discussion followed.  The consensus was that this was a good idea.  Tom Fetters made a motion to accept the recommendation of Randy relative to investing the funds.  More discussion followed regarding the exact wording that should be used as well as details of the amount to invest, plateau amount, monitoring frequency, etc.  Gael Boardman stated that it appeared that the majority was in favor and asked Randy to try to propose the exact motion.  Randy made a motion that the Underhill Cemetery Association invest $55,000 in Green Mountain Coffee Roasters’ stock under the direction of the three Trustees and the Treasurer, with the understanding that they converse weekly in some form on this investment (via e-mail, telephone, or in person), for a period of up to one year, to be reviewed at the next annual meeting, and that they use their judgment as to buying and selling.  The motion was seconded by Tom Fetters and unanimously accepted.

 

To transact any other business thought proper:

Christal Clark stated that she would like to move the Robinson Estate money held at the Key Bank in the amount of $1,475.37 to TD Bank where the majority of the other accounts are because she hasn’t been able to get the address changed and it is still going to Pat Bartlett at 82 Orr Road.  Randy stated that he believes that this is the Robinson Fund and that we need to get permission from the Robinson Estate to move the money.  He suggested that Christal try and see what happens – she may need Pat Bartlett’s help.  Gael suggested a motion with Board approval to seek all possible legal means to accomplish a transfer of funds – so moved by Alan Morse, seconded by Christal Clark.  No further discussion.  Motion accepted.

The meeting was adjourned at 9:10 p.m. by unanimous vote, which motion was made by Alan Morse and seconded by Harlan Blodgett.


Respectfully submitted,

Amy Morse, Secretary

 

 

UNDERHILL CEMETERY ASSOCIATION

 Located on Park Street

 PO Box 7

 Underhill, Vermont 05489

 Phone 802-899-3753 Fax 802-899-4648

News Letter 2013

 
Lawrence Burgess

                 We dedicate this News Letter to long time member and past officer of our Association to Lawrence Burgess.  Larry served for many years in several capacities and was a driving force of the UCA, in the investment of funds; updating the by-laws; and the general appearance of the cemetery.  He and his wife, Ruth, were always at the meetings and you could count on them for good ideas.  Ruth passed away in January and they were married for 70 years.  Larry is a true family man with five children; 11 grandchildren and 12 great-grandchildren.  Many years ago he built a large pond for swimming and fishing and added a picture perfect working Vermont sugar house with beautiful Mt. Mansfield in the background and it is a beautiful site on Irish Settlement Road in Underhill.  Thank you Larry for your many years of guidance and help with the Underhill Cemetery.

.

2012 News: 

 
Ed Moore

  • Edwin T. Moore retired from the position of President after serving the UCA as its President for the past 15 years, Ed does however continue to remain active in the association as well as the mapping of all seven cemeteries in Underhill,  Thank you Ed for your tireless efforts leading us at the beginning of the new century as well as the tremendous amount of work done on the mapping of our cemetery.  We are sure that your efforts will be carried on for many years to come, your expertise and guidance has not been taken lightly.  You sure are looking good for Ninety One years old and it sounds a little young for you to retire!!   Thank you; Thank you; Thank you
    • Brad Holden, our surveyor, is still getting information so that we can put in a fence to mark our boundaries at the back of the cemetery.

 

Mowing: Tom Dipietro of Jericho owner of TLC (Tom’s Lawn Care) completed his fifth year of mowing and trimming the cemetery. We have been very pleased with the care that TLC has provided for the past five years.  Tom has given notice that he will not be mowing in 2013. The Trustees have hired the services of AKT Landscaping owned by Andy Forsberg who lives on Poker Hill Road.  Andy has been doing the fire stations in Underhill and Jericho as well as the St. Thomas Cemetery and has agreed to continue the 2013 season at the same price of $390 per mowing and trimming.  We do want to thank TLC as they have done an excellent job and we have received many compliments as to how nice his crew kept it looking.  Mowing in 2012 was over $6,200 and continues to be our largest expense, which is the reason your donations help.  Please keep them coming.

 

During the flood of 2011


   



After the flood of 2011, the old pipe and ditch is dug out by the Underhill Road Crew

 
Mark Maheux (Jericho-Underhill Water Dept.) Nate Sullivan (Underhill Road Foreman) Scott Kilpeck (Underhill Road Dept.); and Brad Holden (Underhill Road Commissioner and Selectman) set the grade for the new piping

                                                                                                        

                                       New culver pipe in and crushed stone on top

   Flood 2011:  You perhaps remember that in 2011 the culvert pipe in front of the cemetery washed out.  In 2012 the Town of Underhill did an excellent job putting the culvert back in and made sure that it would not happen again.    

 

 Trash By The Gate:  We want to thank you for taking care of  your own trash so that we do not have to pick it up. Thank you. We  request that you no longer leave your old wreaths, flowers, clippings, dead grass, sod, papers, bottles, and or anything else next to the gate or that you throw over the fence.  Please take it with you.  We are trying to have a well maintained cemetery and your help will be appreciated.  A few of us work very hard and when you leave your trash we have to work harder.  Please remember this is your cemetery, too.  Thank You.  

 

Monument repair: Monuments are not the cemetery’s responsibility, we only do it when there is no alternative and to keep the cemetery looking good. We had three monuments repaired this past year at a cost of $150.  The work was done by Mr. Woodman of Headstones.

 

Web Site:  Ok, all of you with computers please help us.  In 2011 we established a web site and to date the site has had over 3100 hits (visitors) Thank you for checking this site out and if you have suggestions as to how to make it better, please advise.  The address is:  www.underhillcemetery.com now what we need from you is your email address.  Please go on to the site and go to the “Contact Us” page and send us your email address.  We will be sending future Newsletters via email and this should save us many dollars.  So, please help us, help you, and send us your email address today.  Also please send addresses of your children, your brothers and sisters, your father and mother, anyone that we could contact regarding your burial plot in our cemetery.  PLEASE DO IT TODAY.  THANK YOU.

 

WE GRACIOUSLY THANK THE FOLLOWING DONORS FOR 2012

Bartlett, Arthur & Pamela                    Boardman, Gael                    Clark, Katherine                       Desso, Gerald         

Doenges, Roger & Lucille                  Donley, Raymond                   
Frost, Phyllis                            Gleason, Roger & Pat      

Hooper, Susan & Greg                      
Lascelles, Shirley                   Lavoie, Lois & Mark                  Metcalf, Wesley               

Morris, Dudley & Margaret                 Nolan, Sylvia                          Russin, Larry & Beatrice           
Seymour, Ron & Sue 

Stimpson, Judy                                  Stowe, June                          
Worcester, Charles & Janice      Zimmermann, Rene

TOTAL DONATIONS RECEIVED: $1,630 THIS IS A 32% DECREASE FROM LAST YEAR, ANY HELP YOU COULD GIVE WOULD BE APPRECIATED. THANK YOU…YOU HELPED KEEP OUR CEMETERY LOOKING NICE!

DONATIONS ARE APPRECIATED, AND MAY BE SENT TO ABOVE ADDRESS

 Planned Giving Creating a Legacy

 The Underhill Cemetery Association has received generosity from family and friends of people buried here. People have made many types of gifts to support the cemetery and its upkeep.  A gift to the Underhill Cemetery Association can bring important financial benefits to you. Planned gifts can generate lifelong income, convert low-yielding assets into a higher income stream at reduced tax rates, obtain significant income tax deductions, and reduce estate taxes.

 

MINUTES OF THE 2012 ANNUAL MEETING
The Underhill Cemetery Association held their annual meeting on Wednesday, May 9, 2012 at Clark’s Truck Center.  The meeting was called to order at 7:05 p.m. by President Edwin T. Moore.

 Members Present:    Harlan Blodgett, Gael Boardman, Christal Clark, Randy Clark, Marc Maheux, Ed Moore, Alan Morse, and Ron Seymour.

 Reports of the Officers

 Secretary’s Report:    The report from 2011 by Christal Clark of the 2011 Annual Meeting was read by Alan Morse.  Motion by Randy Clark to accept, seconded by Ron Seymour, friendly amendment by Ed Moore changing final layout of 110 lots, 660 graves to 105 lots, 630 graves , approved and unanimously accepted.

 Auditor’s Report:       The Auditor’s report was verbally given by Marc Maheux.  Motion to accept by Alan M., seconded by Randy C. and approved.  It was noted that Harlan has been auditing the UCA books since 1983.  It was also noted that Doug Keith no longer wishes to be a UCA auditor.

Treasurer’s Report :
   The Treasurer’s Report was handed out and reviewed by Christal C.  For the 2011-2012 year we had an ending checkbook balance is $2,762.35 and the ending savings account balance is $3,077.68. It’s accuracy and completeness left no questions.  Motion to accept by Marc M., seconded by Randy C., and unanimously approved.

Trustee’s Report:
     The Trustee’s Report was read by Randy.  Randy provided the following:

  • Brad Holden is still getting information so that we can put in a fence to mark our boundaries on the back of the cemetery.
  • The Trustees met with Scott Roberge and discussed removing the large pine trees at the back of the cemetery.  After soliciting bids for the removal it was decided that the cost was too high and we would not cut them down.
  • Nothing has been done with the money from Gen Morgan except for it being put into a CD.  It will be held in the CD until we can find a better way to invest it.
  • Pat Bartlett  decided after 12 years of being Treasurer to resign. 
  • Kate McCuin Clark decided after 10 years of being Secretary to resign.
  • TLC will continue mowing for another year at the same price as 2011.
  • In the spring the area experienced a flood on Park Street.  The 3 foot drainage pipe that was under the road plugged at the end near the Post Office and the water ran under the drainage pipe instead of through it.  Approximately 300 feet of pipe had to be removed by the Underhill Highway Crew to get the area to drain.  The Town is trying to get FEMA to re-engineer the drainage pipe and to pay for putting in a larger pipe. 
  • There was no monument repair done in 2011 but some do need work.

Motion by Marc M. to accept, seconded by Harlan B., unanimously approved.

Sexton’s Report:       The Sexton’s Report was provided and read by Randy outlining the number of burials and of what type and included the number of burial plots sold in 2011. There were 7 graves sold as well as 8 burials (6 full, 2 cremations).  Corners were installed on the Chase and Warren lots.  Corners were ordered to be installed on Fetters and McGonagall lots.  Irene Godfrey transferred 2 lots to Dale & Denise Godfrey and Diane Roberts to Cynthia Chase.  Motion by Alan M. to accept, seconded by Ron S., unanimously approved.   Randy shared some personal insight as to some of the things involved in being the Sexton.  Ed Moore complimented Randy on his commitment and dedication to a difficult job that is so very well done. 

Old Business

Monument Work:       No monument work in 2011

Mapping:
        Ed Moore has taken the Brad Holden survey and fine-tuned the layout in section 7 and 8 to include the access road and the JUWD water main right-of-way.  This final layout will be 105 lots and 630 graves.  It is anticipated that this section will not be used for burials until all the other sections are full.

Mowing:
         TLC continues to do an outstanding job of mowing the cemetery.  The 2012 price per mowing will remain at the 2011 price.

Survey and Fence:      Brad Holden has completed the survey work and has met with the neighboring landowner Lonnie Bolio.  With the Post Office lot being at least an acre, the cemetery fence location is a non-issue.

Website:         The website was accessed and reviewed and all were impressed with the amount of information available.

Election of Officers
President:        Gael Boardman was nominated by Marc M., seconded by Ron S., unanimously elected.

Vice President:           Discussion preceded this agenda item.  It was the agreed conclusion of those present that an officer of the UCA should not hold more than one office.  Therefore, with no one in attendance to qualify, it was voted on a motion by Marc M. and seconded by Ed M. that the Trustees appoint a candidate.  Unanimous vote.  Craig Walker appointed.

Secretary:
       Amy Morse nominated by Alan M. and seconded by Randy C.   Unanimous vote.

Treasurer:       Christal Clark nominated by Randy C., seconded by Alan M.  Unanimous vote.

Auditor:          No candidate.  Trustees to appoint a candidate on a motion by Marc M., seconded by Harlan B.  Unanimous vote. 
Tom Fetters appointed.

New Business

Vault Maintenance:    The concrete exterior of the vaults is in need of a face lift.  Gael B. to review with Matt Parisi as to what needs to be done and to include an estimated cost.

Vault Pricing:
The cemetery vault was used this year for casket storage during the winter.  It is anticipated that this will continue so it is now necessary to establish a cost for the storage.  Motion by Randy C. and friendly amendment by Alan M. to charge $100 per casket and to store only those caskets to be buried at the Underhill Cemetery.  Unanimous vote.

Headstones:    There are three monuments in need of repair.  Kuhn Memorials quoted $800  Headstones quoted $225
Trustees to have Headstones repair the monuments.

Corner Markers:
       Currently the cemetery charges $150 for obtaining and placing the four lettered corner markers associated with each grave or lot.  The current price is now $175 from either of the suppliers.  Motion by Ron S. to raise the price to $225, seconded by Marc M.  Motion carried.

To transact any other business thought proper:

Outgoing president Ed Moore was accorded a standing ovation for 15 years of service to the Underhill Cemetery Association.

The meeting was adjourned at 9:05 p.m. by unanimous vote, which motion was made by Marc M. and seconded by Harlan B.

Respectfully submitted,

Amy Morse                                                                                        

We thank you for your comments and compliments throughout the year and please feel free to email, call or write to us with any questions you may have.

Please make an effort to attend our Annual Meeting and participate in making our cemetery better.

Contact Information:                            PO Box 7       www.underhillcemetery.com               Underhill, VT 05489

Randy Clark                                        Alan Morse                                          Ron Seymour
802 899 3753 x105                             802 899 3939                                      802 899 2524

 

 

UNDERHILL CEMETERY ASSOCIATION 
Located on Park Street
PO Box 7
Underhill, Vermont 05489 

Phone 802-899-3753 Fax 802-899-4648

 

News Letter 2012

 

We would like to start this Newsletter by apologizing to a lady that has been a strong supporter of the Underhill Cemetery for many years….Shirley Lescelles, daughter of Mr. & Mrs. Henry Cook.  Mr. Cook was a former Star Route mail carrier and he, his wife and family lived on Bear Town Road, where Roland and Rachel Burroughs now live. Shirley was nice enough to send us a picture (see below) of our cemetery taken in 1911.  But for some reason, we gave credit to her sister Phyllis Frost who also is the daughter of Mr. & Mrs. Henry Cook and she too is a strong supporter of the Underhill Cemetery.  Shirley also was a contributor in 2010, which we also forgot to mention…so we apologize to Shirley.  We are very sorry for the errors; however it did give us a good chance to talk about growing up in Underhill…right Shirley?

 

 

 

2011 News: 

 

  • Brad Holden, our surveyor, is still getting information so that we can put in a fence to mark our boundaries at the back of the cemetery.
  • The Trustees met with Scott Robarge and discussed removing the large pine trees at the back of the cemetery.  The trees are on the cemetery property however they are blocking the view of Mr. Robarge.  Some of these trees also are adjacent to property owned by Doug and Pat Richmond.  Both the Robarge’s and the Richmond’s would allow us to access their property if we wanted to cut the trees down.  We went out and solicited three bids to cut down the approximately 15 large white pine trees and it was decided by the Trustees that we could not afford to cut them just so the neighbors could have a better view. 

 We did however offer to allow the neighbors to cut them if they wanted to bear the cost.  They too decided not to cut them!

 

  • We have not done anything with the money from Gen Morgan other than put it in a CD.  We all know that investments, especially CDs, have not been paying well the last few years but at this time…it is not losing money.  We will continue to look for better ways to invest it.
  • Pat Bartlett decided after twelve years of being the Treasurer that it was a position she no longer felt that she had the time to do.  We were very disappointed to have Pat turn in her Treasurer books, as she has done an outstanding job and worked very closely with the Trustees and her records were kept very accurately.  We hope that Pat will keep active with the Association.  Thank you for your years of service.
  • Kate McCuin Clark decided after ten years of being the Secretary that it was a position she no longer felt she had the time to do.  Kate is a young mother with a young family which of course are going here there and everywhere.  We were very disappointed to have Kate turn in her Secretary books, as she has done an outstanding job.  We also found her records very precise and accurate.  We hope that Kate too will keep active with the Association.  Thank you for your years of service.

  

Mowing: Tom Dipietro of Jericho owner of TLC (Tom’s Lawn Care) completed his fourth year of mowing and trimming the cemetery. We have been very pleased with the care that TLC has provided for us and he has agreed to continue the 2012 season at his same price of $390 per mowing and trimming. The mowing and trimming on the side hill is very difficult to do.  TLC does an excellent job and we have many compliments as to how nice his crew keeps it looking.  Mowing in 2011 was over $7,400 and continues to be our largest expense, which is the reason your donations help.  Please keep them coming.

 Flood: In the spring the area experienced a flood on Park Street.  (See pictures) The three foot drainage pipe that was under the ground plugged at the end near the Post Office and the water ran under the drainage pipe instead of thru it.  The Town of Underhill Highway crew had to remove approximately 300 feet of pipe to get the area to drain.  Meanwhile basements were flooded at the Post Office and all of the nearby neighbors.  The Town of Underhill is trying to get FEMA to re-engineer the drainage pipe and to pay for putting in a larger pipe.  Presently the area remains dug up and it is not a pretty site.  Memorial Day services were held across the street at the Browns River Little School so as not to have anyone fall into the washed out area, as we were unsure how much of the other ground was washed out and might cave in.

 

 

 



 

 Trash By The Gate:  We would like to request that you no longer leave your old wreaths, flowers, clippings, dead grass, sod, papers, bottles, and or anything else next to the gate or that you throw over the fence.  Please take it with you.  We are trying to have a well maintained cemetery and your help will be appreciated.  A few of us work very hard and when you leave your trash we have to work harder.  Remember this is your cemetery, too.  Thank You.

 Monument repair: Monuments are not the cemetery’s responsibility, we only do it when there is no alternative and to keep the cemetery looking good. There was no repair done in 2011 but we do have some monuments needing work.

 Web Site:  Ok, all of you with computers please help us.  During 2011 we have established a web site.  The address is:  www.underhillcemetery.com now what we need from you is your email address.  Please go on to the site and go to the “Contact Us” page and send us your email address.  We will be sending future Newsletters via email and this should save us many dollars.  So, please help us, help you, and send us your email address today.  Also please send addresses of your children, your brothers and sisters, your father and mother, anyone that we could contact regarding your burial plot in our cemetery.  PLEASE DO IT TODAY.  THANK YOU.

 

WE GRACIOUSLY THANK THE FOLLOWING DONORS FOR 2010

 

Aldrich, Sally                            Amblo, Beverly                        Bartlett, Arthur & Pamela       

Boardman, Gael                      Burgess, Richard                     Chamberlain, Jean & Peter    

Chase, Carol                           Desso, Gerald & Lillian            Doenges, Roger & Lucille 

Fletcher, Richard & Judith       Fowler, Carol                           Fowler, James & Susan 

Frost, Phyllis                            Gleason, Roger & Pat             Haylette, Ruth 

Howard, Donald                      Kinsley, Perry & Helen            Krug, Margaret 

Lavoie, Lois & Mark                Lindner, Rosaline                    Martin, Leslie   

Metcalf, Wesley                      Nolan, Sylvia                           Russin, Larry & Beatrice 

Seymour, Ron & Sue              Stimpson, Judy                       Worcester, Charles & Janice          Zimmermann, Rene

 

TOTAL DONATIONS RECEIVED: $2,415 THIS IS A 58% INCREASE OVER LAST YEAR, THANK YOU…YOU HELPED KEEP OUR CEMETERY LOOKING NICE!

 

DONATIONS ARE APPRECIATED, AND MAY BE SENT TO ABOVE ADDRESS

 

Planned Giving Creating a Legacy  

The Underhill Cemetery Association has received generosity from family and friends of people buried here. People have made many types of gifts to support the cemetery and its upkeep.  

A gift to the Underhill Cemetery Association can bring important financial benefits to you. Planned gifts can generate lifelong income, convert low-yielding assets into a higher income stream at reduced tax rates, obtain significant income tax deductions, and reduce estate taxes.  

 

MINUTES OF THE 2011 ANNUAL MEETING

 

The Underhill Cemetery Association held their annual meeting on Wednesday, May 11, 2011 at Clark’s Truck Center.  The meeting was called to order at 7:05 pm by President Edwin T. Moore. 

Members Present:  Ed Moore; Gael Boardman; Ron Seymour; Randy Clark; Christal Clark; Alan Morse; and Pat Bartlett. 

Secretary’s Report: The report by Kate Clark was read and accepted.  Motion by R. Clark, second by P. Bartlett to accept, so voted. 

Auditor’s Report:  Auditors; Marc Maheux and Doug Keith audited the books on May 10, 2011 and found no discrepancies were found.  Their report was read.  Motion to accept by R. Clark, second by A. Morse, so voted. 

Treasurer’s Report:  Treasurer, Pat Bartlett handed out a written report and went over it as well.  The ending Checkbook balance is $1,789.84 and the ending Savings account balance is $5,563.89.  Trustee accounts total $26,154.42.  Motion to accept by G. Boardman, second by R. Clark, so voted. 

Trustee’s Report:  Randy provided the following; there was a rotten tree in Section 2 that was removed by DJs Tree Service and a popple tree in Section 5 that was removed by Nate Sullivan at no charge.  Randy reported there are no trees left except for Sections 6, 7, and 8 have white pine trees which will grow fast and will create problems in the future.  Ron Seymour noted there was one of those trees that are rotten.  The fence has been painted, yes, the whole thing.  We even painted the fence that was painted 2 years ago! 

The Trustees met and decided to use part of the Gen Morgan Trust to pay Brad Holden for the survey work that he is doing, Brad is only going to charge ½ his normal rate for us.  Brad has been checking the adjoining land owner’s property lines and deed descriptions.   

TLC will continue their mowing contract for another year at the same price and Ron Derouchie re-set some of the corner stones at no charge. 

 

We need to put a sign up, asking people to remove their own trash. 

Randy stated that he and Ron Seymour have worked well together doing the Trustee’s duties.  Our other Trustee, Lori Baker, has moved out of town so not too much activity from her. 

Motion by A. Morse to accept, second by P. Bartlett, so voted.

 

Sexton’s Report:  Randy provided a written report that stated there were eleven burials, 2 full and 9 cremations.  There were also four graves sold with no burials in those four graves.  Corners were installed on the Taylor/Sanderson lot and corners were ordered by Carol Chase for a grave that was transferred to her sister in law. 

A grave sold to Mrs. Wesley Lowell last year the check given was returned for insufficient funds and we have been unable to collect the $300.  We tried thru small claims court and the letter was returned.  Randy says that we will be able to collect when it is time for her to be buried next to her husband. 

Ted Wetherbee has not yet been buried as his ashes were shipped from Florida to Randy but the family has not contacted Randy about when to bury them. 

Motion by P. Bartlett, second by R. Seymour to accept report of Sexton, so voted.

 

OLD BUSINESS 

Monument Work: there was none done but a few need attention; Mary McGalun in Section 2; Lucinda Mead; and Olive L. south of the Burdick stone, upper part of Section 2, also Mathew Cox.  $1,000 per year was authorized to be spent on monument repair a few years back.  Kuhn Memorials did some work a couple of years back and the Trustees were not too satisfied.  Trustees to check with Bianchi if more work is to be done.  There are several corner stones that need attention and the question was could we hire someone to fix them other than a Memorial company.  No action needs to be taken by this group, the Trustees will decide. 

Mapping:  The survey has to be done before we can lay out Section 7 and 8.  Ed says that the cemeteries are surveyed through GPS which puts points on a globe.  It is important to get an accurate survey.  Adjusting to maps can be done easily.  It appears we could add 110 lots which equals 660 graves and the survey would give proper lay out.  We first need the boundaries which will come from Brad and then Ed can do the rest.  Ed’s commitment to the mapping project was applauded.  Thanks again, you are a fine man and we appreciate all you have done for us.  

Mowing:  TLC to do again this year and at the same price as previous year.  They are doing a great job. 

Fence:  Ed Moore is distressed about the fence along Park Street, which he and Betty donated many years ago.  Ed would like to see the fence fixed, maybe with the Morgan Trust, as the frost has gotten under the posts.  He is also looking for support from the Town of Underhill in that he feels proper drainage is not in place which allows the frost to move the posts.  (This was before the flood which was mentioned earlier in this Newsletter)  The back fence, back of Sections 1,2,3,4,5 and 6, once the survey is done to get new boundaries…the thought maybe to put posts in only every 10 to 20 feet just to maintain line.  Discussion as to whether town would require fence. 

Election of Officers:  Motion by G. Boardman not to vote in a Secretary.  Motion was that the President and Trustees appoint a Secretary for the upcoming year and they have 30 days to recruit one. Kate Clark our past Secretary has declined to accept the position.  Kate has been Secretary and with her young family and other commitments she just cannot find the time. P. Bartlett seconded and motion carried.  

 

Ed Moore was nominated and seconded for President. 

Gael Boardman was nominated and seconded for Vice President 

Christal Clark was nominated by Randy Clark and seconded by Pat Bartlett for Treasurer, so voted. 

It was noted that Alan Morse was appointed to fill the Trustee term of Laurel Baker who had moved to Milton and was no longer active; the term will be 2 years remaining.  Randy Clark was nominated to serve as Trustee for a term of 3 years by Alan Morse, second by Pat Bartlett, so voted. 

Harland Blodgett was nominated to serve as Auditor for a term of 3 years by Alan Morse, second by Pat Bartlett, so voted.  

Alan Morse made the motion, seconded by Randy Clark that the slate of officers be elected, so voted.

 

Pat Bartlett was thanked for her years of service and hard work. Great job done!

 

Membership was discussed, it was decided that in 2012 if each one of the members in attendance brought someone with us that it would increase our meeting attendance by 100% and everybody agreed they would try and do that!

 

Ed Moore stated that he would not be seeking re-election next year as he will be 90 years young! 

 

NEW BUSINESS 

Grave Prices:  Randy reported that our present prices were $300 for one full burial or 2 cremations plus $150 for four corner stones, installed.  Our last increase was in 2001 and with the interest rates in the cellar we do not have enough income to properly maintain the cemetery.  One half of the sale of the grave goes into a permanent fund which we can only use the interest; therefore we basically have no income at this point and time.  He has surveyed area cemeteries and St. Thomas and North Underhill both charge $500 plus the $150 for corner stones.  Randy makes the motion that we increase to $500 and leave the corner stones at $150, second by Pat Bartlett, discussion:  Some discussion that the raise will be too much, other discussion is how are we going to pay for upkeep.  Other cemeteries are also anticipating raising this year.  We took a vote and it was 6 to 1 in favor of the motion.  Motion passed 

Web Site:  Randy thinks we should have our own web site as we have discussed for the past few years.  He thinks it might cost $10 per month and $10 per year for the address.  He thinks we could save money in not mailing Newsletters, Gael questions the maintenance of the site and he thinks that the site has to be changed frequently to keep interest.  It was decided to check it out and if Randy wants to do it, go ahead, no one else had the time. 

PO Box:  Pat Bartlett wondered if we should have a “general” PO Box and someone pick up the mail once a week or so.  Randy thought our present system was working with our PO Box 7 and he distributes mail to where it should go. 

 

Meeting adjourned at 9:30pm

 

Respectfully submitted: 

Christal Clark, Acting Secretary

 

 

       

 

 

UNDERHILL CEMETERY ASSOCIATION
Located on Park Street
PO Box 7
Underhill, Vermont 05489

Phone 802-899-3753 Fax 802-899-4648

News Letter 2011

WE DEDICATE THIS NEWSLETTER TO THE MEMORY OF GENEVIEVE MORGAN

GENEVIEVE "GEN" (SMITH) MORGAN, ESSEX CENTER - One of Vermont's traditions passed away early Friday, February 13, 2009. She was 96, but kept her age a closely guarded secret. Born Genevieve (Gen) Smith in Underhill, Vt., upon a farm on June 6, 1912. Gen was the daughter of

William Philomon Smith and Lilla M. Whittemore. Over her lifetime Gen lived to see the common use of the TV, airplane, auto, microwave, computer and many more of the inventions we take for granted. She graduated from Essex High School and Burlington Business College. Gen met Al Rusterholz when they operated a dry cleaning service for Fort Ethan Allen during World War II. They married on November 29, 1941. After the war, Gen and Al started what was to become one of the most successful and quality small businesses in our state, Al's French Fryes (yes, it was spelled that way) in South Burlington. They traveled to country fairs selling french fries out of a trailer towed behind an old Ford pickup. The first fries were cooked in one large cast iron kettle. Next came the snack bar attached to the house in Essex Junction and finally the snack bar on Williston Road in South Burlington. That structure was lost in a fire, but with the help and encouragement of the community it was rebuilt better than ever. Assisted by many loyal employees, especially Maurice and Pauline Williams, Ralph Martel, and Sherman Williams, the business flourished. A cousin, Wayne Whittemore, came from Irasburg, Vt., to help Gen and Al, both at the business and later in life after she retired. In 1983, she and Al sold the South Burlington restaurant to Bill and Lee Bissonette who have continued the business and expanded its reputation for quality. Gen was very proud that many of Chittenden County's leaders are loyal customers today. After Gen retired she lived a separate life. Florida was her home for a time. Al passed away on March 15, 1988, living in Florida in a home Gen had constructed. Gen with her much beloved little dog, Molly, lived in Essex Center. She was determined to live at home. This meant eventually caregivers around the clock. These dedicated girls became Gen's family. Genevieve loved antique cars and was a lifetime member of the Vermont Auto Enthusiasts Antique Car Club. In her active years, Gen had a great interest in old cars. With her friend Tom McHugh she participated in many parades and car shows with her 1931 Cadillac and 1956 Ford Thunderbird. She became the first female president of the Vermont Automotive Enthusiasts in 1979. She also owned a 1912 Model T Torpedo Ford which she found in a gas station in Underhill. She had it restored and she showed it at the various shows at the Champlain Valley Fairgrounds. As a past club president she helped to start the antique car show at the Champlain Valley Fairgrounds. All things historical interested her as evidenced by her concern for the Underhill Historical Society. As a girl she attended the old historic schoolhouse where a tree is planted in her honor. Much to her sorrow she had no children. She leaves cousins, Wayne Whittemore, Frank Hanley, Nancy Robtoy Nagel, and Peter Hanley who wish to thank Gen's friends and caregivers, Joey Lynn Cowles, Wendy Kenny, Lenore Whitten, Fran Kinghorn, Dawna Stowe, Sarah Kehoe, Tonia Barbin, Penny Martin, Bonnie Pecor, Bonnie LaPine, Hobart (Hobie) Heath, Kathy Schneider and Carol Lavallee. In lieu of flowers contributions should be made to the Vermont Association For The Blind and Visually Impaired, 37 Elmwood Avenue, Burlington, VT 05401. Visiting hours were on Tuesday, February 24, 2009, from 10 a.m. to 11:15 a.m., followed by a service celebrating her many years all at Corbin & Palmer Funeral Home/Chapel on Pleasant Street in Essex Junction.

 

2010 News:

The above is the obituary of Gen Morgan, a wonderful woman as you can tell by reading it. In July of 2010 the Underhill Cemetery Association was presented a check by her estate in the amount of $32,431.12. This is the largest gift the UCA has ever received and the officers of the UCA held a special meeting and discussed possibilities for this money. Those ideas presented:

  •  Mapping is very important and a suggestion to employ a surveyor and lay out the new section

  •  Repair the fence and remember the person that gave it

  •  Put the money in the working fund as we are running out of money for mowing

  •  Replace the fence on the South side (River Road)

  •  Invest the money and use only the income, plant flowers on Gen's grave every year

  •  Invest $25,000 and use the remainder for suggested projects

  • The Trustees met and decided to hire Brad Holden, a well known surveyor from Underhill, to identify the property lines and to work with President, Ed Moore, on the layout of the new section and to remove the back barbed wire fence and to clean up the fence line of grass, brush and fallen branches. It was decided to temporarily invest the money in a CD until such time we could find better ways to invest it.

Mowing: Tom Dipietro of Jericho owner of TLC (Tom’s Lawn Care) completed his third year of mowing and trimming the cemetery. We have been very pleased with the care that TLC has provided for us and he has agreed to continue the 2011 season at his same price of $390 per mowing and trimming.

Fence painting: We hired Calvin Caswell to complete the painting of our rot iron fence at $30.00 per 8 foot section and we furnish the materials. Calvin was able to complete all the sections on Park Street and did a
 
very good job.

Fence clearing: As you read above we decided to remove the old barbed wire fence and clear that area of grass and only put posts in to maintain the line. We feel it will be easier to keep the brush and grass cut and maintain a cleaner line. Calvin was able to do this for us also and he drew off several pickup loads of brush, blow downs and dead limbs as well as trash. Again we were very pleased with Calvin's quality of work. Brad Holden did some work in 2010 on the research of the property lines and plans on finishing up in 2011.

Looking at our only tree in the Cemetery




Looking at the rotten center  

 

 

                                                                      Tree limb lifted by crane       

                                                                                           
Tree limb being chipped








                                                        View of area without tree

Tree cutting: We have many trees on the backside edge of our cemetery but only one in the middle of the cemetery and trees that are old...die like people. They first get sick and loose branches and then the inside turns rotten and they have to be cut down. This tree could not be just cut down because of all the monuments around it, we had to hire DJs Tree Service with a crane truck to take it down piece by piece.

Re-setting Corners: Overtime the corner stones on lots either grass over or the frost makes them rise. Those that had risen makes it difficult to mow and trim. We hired our grave digger, Ron Derochoes, to reset the ones that had risen. Ron did a good job and he donated his time. Thank you Ron.

Trash By The Gate: We would like to request that you no longer leave your old wreaths, flowers, clippings, dead grass, sod, papers, bottles, and or anything else next to the gate or that you throw over the fence. Please take it with you. We are trying to have a well maintained cemetery and your help will be appreciated. A few of us work very hard and when you leave your trash we have to work harder. Remember this is your cemetery, too. Thank You.

Monument repair: Monuments are not the cemetery’s responsibility, we only do it when there is no alternative and to keep the cemetery looking good. There was no repair done in 2010 but we do have some monuments needing work.

WE GRACIOUSLY THANK THE FOLLOWING DONORS FOR 2010

Aldrich, Sally                      Amblo, Beverly                 Bartlett, Neil A.                     Bartlett, Irving & Carol  

Bartlett, Arthur & Pamela   Chase, Carol                     Clark, Katherine                   Desso, Gerald & Lillian

Gleason, Roger & Pat        Harrocks, Jane                  Hayes, Donald                     Haylette, Ruth 

Hooper, Susan & Greg      Keith, Leroy & Patricia        Kinsley, Perry & Helen         Lacelles, Jean & Shirley
 
Metcalf, Wesley                 Morgan, Genevieve            Nolan, Sylvia                        Russin, Larry & Beatrice 

Seymour, Ron & Sue         Stimpson, Judy                 Tracy, Gloria                         Worcester, Charles & Janice

Zimmermann, Rene

TOTAL DONATIONS RECEIVED: $1,590

DONATIONS ARE APPRECIATED, AND MAY BE SENT TO ABOVE ADDRESS

Planned Giving Creating a Legacy

The Underhill Cemetery Association has received generosity from family and friends of people buried here. People have made many types of gifts to support the cemetery and its upkeep.

A gift to the Underhill Cemetery Association can bring important financial benefits to you. Planned gifts can generate lifelong income, convert low-yielding assets into a higher income stream at reduced tax rates, obtain significant income tax deductions, and reduce estate taxes.

There are only three places that your assets will be distributed after your lifetime: your heirs, charitable organizations or the government. Planning now will assure that you control the way your assets are used instead of the Federal government doing that for you by default. Our Treasurer can work with you to design the most advantageous ways of giving to meet your goals.

If you would like more information about planned gifts to the UCA please call Randy H. Clark, Trustee at 802-899-3753 x105, or email us at honorarychief@aol.com. We look forward to helping you accomplish your financial and philanthropic goals.

           Photo shared by Shirley Lecelles, daughter of Mr. & Mrs. Henry Cook, taken 100 years ago.

MINUTES OF THE 2010 ANNUAL MEETING

 

The Underhill Cemetery Association held their annual meeting on Wednesday, May 12, 2010. The meeting was called to order at 7:05 p.m. by President Edwin T. Moore.

Members Present: Ron Seymour, Harland Blodgett, Patricia Bartlett, Randy Clark, Edwin Moore, Gael Boardman, Marc Maheux and Kate Clark.

Secretary’s Report: The report from 2009 was provided by Kate Clark and was approved and accepted.

Auditor’s Report: Harland reported that everything was found to be in order and has advised that

Donald Balch wishes not to be re-elected. Report was approved and accepted.

Treasurer’s Report: Pat provided a thorough report. For the 09-10 year we had an ending balance in our checking of $713.43; and an ending balance in our savings of $551.30. There was a $28,622.00 increase in our trustee accounts. We discussed taking money from the funds to supplement our checking and savings account. Approved and accepted.

Trustee’s Report: Randy provided the report. He has consulted with 3 adjoining landowners on the upper side of the cemetery. The cost to clean up the fence line was $850.00. A four to six foot section was cleared, brush was removed and we left the chain link fence.

There was not any monument work completed this year. TLC lawn care painted 35 sections of fence; the River Road side is done; Park Street has not been completed yet.

A visitor log was installed; more permanent signs are to be installed. The visitors that signed in last year have been added to our mailing list. Report was accepted and approved.

Randy reported that there is a possibility we will receive in the vicinity of $25,000 to $37,000 from the Genevieve Morgan Estate. He has been working with the estate’s lawyer since February and it seems that there is a situation with the will which is being contested by the heirs and therefore they are trying to make an agreement with six non profits to share 1/3 of the estate. The courts will issue the final decree later this year.

Sexton’s Report- We sold six graves; there were six burials (3 full and 3 cremations). Four cornerstones were installed. Report was approved and accepted.

OLD BUSINESS

Mapping: Marc Maheux is assisting Ed Moore with this project; they are using a newer database and the teamwork approach is going well.

Monument Work: There was not any monument work completed in 2009-10; the trustees will decide later on where the cemetery needs work. We voted to allow the trustees to determine where the monument work needs to be done. In section 6, some cornerstones have worked their way up. Randy spoke with a grave digger to see if he would be interested in resetting; he advised he would charge us $10.00 per hour.

Mowing: We used TLC again this year and paid them $390.00 per mowing which was the same as the year before.

Other: Gael advised that Judy would take care of the flowers.

Election of Officers:

There was a single ballot cast that existing officers not voted yet are voted to another term.

Secretary to be Kate Clark

President to be Edwin Moore

Vice President to be Gael Boardman

Treasurer to be Patricia Bartlett

Trustee for 3 year term to be Ron Seymour

Auditor for 3 year term to be Marc Maheux

We will check with Laurel to see if she can be active, if not, perhaps Alan Morse or Marc Maheux?

 

Meeting Adjourned 8:35 p.m.

Respectfully Submitted

Kate McCuin Clark

                        
                 

 

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